Administrative Assistant - Mandarin Requited

Creative Innovation Inc; Joliet (IL); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Competitive salary

Dental insurance

Health insurance

Paid time off

Vision insurance

Job summary

Creative Innovation Inc in Joliet, IL seeks a detail-oriented Administrative & Operations Support professional. This role covers office and warehouse admin tasks, vendor coordination, and compliance-related document management to ensure smooth daily operations.

The ideal candidate will be bilingual in English and Mandarin, proficient with Microsoft Office, and capable of managing multiple tasks while maintaining accurate records and timely follow-ups.

Qualifications

• Strong communication and coordination skills across internal teams, vendors, and service providers.
• Detail-oriented with ability to maintain clear records and follow-up progress.
• Experience in administration, office management, operations support, or warehouse administration is preferred.
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment.

Responsibilities

• Provide daily administrative support for the company, including office and warehouse administrative follow-up and document organization.
• Assist with daily office and warehouse operational support, including supplies and basic equipment.
• Communicate with and manage vendors and service providers, including quotes, contracts, and service progress.
• Assist with bills, invoices, payments, and administrative document management.
• Assist with licenses, registrations, permits, and other compliance-related documents; maintain trackers.
• Complete other administrative support tasks as assigned.

Skills

Bilingual English & Mandarin

Education

Associate degree or higher

Tools

Microsoft Office

Job description

Benefits:

• Competitive salary


• Dental insurance


• Health insurance


• Paid time off


• Vision insurance

Job Responsibilities:

• Provide daily administrative support for the company, including office and warehouse administrative follow-up, document organization, filing, email communication, and cross-department coordination.


• Assist with daily office and warehouse operational support, including internet, utilities, access control, office equipment, office supplies, and basic warehouse supplies.


• Communicate with and manage vendors and service providers, including property management, landlords, insurance providers, internet providers, cleaning, security, fire safety, maintenance, and repair services; follow up on quotes, contracts, and service progress.


• Assist with bills, invoices, payments, and administrative document management, including rent, utilities, service fees, contracts, insurance documents, license/permit documents, property notices, and related filing.


• Assist with business licenses, registrations, permits, and other compliance-related documents for offices and warehouses; maintain administrative trackers, including vendor lists, contract expiration reminders, license/permit renewal records, payment records, and asset/equipment records.


• Complete other administrative support tasks as assigned.

Qualifications:

• Associate degree or above preferred; experience in administration, office management, operations support, warehouse administration, or a related field is preferred.


• Strong communication and coordination skills, with the ability to work effectively with internal teams, warehouse managers, vendors, property management, and external service providers.


• Detail-oriented, responsible, and able to manage multiple tasks while maintaining clear records and follow-up progress.


• Proficient in Microsoft Office and able to organize spreadsheets, manage documents, follow up on emails, and handle basic data entry and tracking.


• Bilingual in English and Mandarin Chinese is required. Must be able to communicate independently in English by email and phone with vendors and service providers, and effectively coordinate with internal Chinese-speaking teams.


• Experience with U.S. company administration, warehouse operations, logistics, property management, or vendor management is preferred.