Bilingual Office Administrator (English/Mandarin)

Ultimate Staffing; Plano (TX); On-site; USD 40,000 - 60,000; Full time

Job summary

Ultimate Staffing is seeking a highly organized Office Administrator to support daily operations in Plano, Texas. This role is perfect for candidates who thrive in fast-paced environments and are bilingual in English and Mandarin to assist stakeholders.

Key duties include managing executive calendars, arranging travel, and providing overall administrative support. The ideal candidate will possess strong organizational and communication skills, showcasing professionalism and an eye for detail.

The position offers exposure to a renowned technology organization, enhancing cross-cultural communication and operations.

Qualifications

• High school diploma or equivalent required.
• Bilingual proficiency in English and Mandarin is essential.
• Professional skills in Microsoft Office, especially Excel and Outlook.

Responsibilities

• Manage executive calendars and coordinate meetings.
• Arrange travel logistics for guests.
• Provide general administrative support as needed.

Skills

Bilingual fluency in English and Mandarin

Proficiency in Microsoft Office

Strong communication skills

Organizational skills

Problem-solving ability

Education

High school diploma, GED, or equivalent

Associate's or bachelor's degree in business administration

Tools

Microsoft Excel

Microsoft Outlook

Job description

Position Overview

We are is seeking a highly organized Office Administrator to support daily office operations in Plano, Texas. This role is ideal for candidates who are comfortable working in a fast-paced, professional environment and can communicate effectively across teams. Bilingual fluency in English and Mandarin is required to support communication with Mandarin-speaking stakeholders and business partners. The ideal candidate will be proactive, detail-oriented, and confident managing multiple administrative priorities.

Key Responsibilities

• Manage executive calendars, meeting coordination, and day-to-day administrative support.
• Coordinate internal events, including arrangements for visitors, customers, VIPs, and guests.
• Arrange travel related logistics such as hotel accommodations and local transportation for visiting guests.
• Support on-site event coordination, including catering and hospitality needs.
• Maintain office supply inventory and compare vendor pricing to ensure cost-effective purchasing.
• Track company vehicle usage and help ensure vehicles remain in good operating condition.
• Help manage temporary housing or condo related administrative records, including invoice processing.
• Answer incoming phone calls and emails, directing inquiries to the appropriate internal contacts.
• Provide general administrative support and assist with additional office tasks as needed.

Qualifications

• High school diploma, GED, or equivalent required; associate's or bachelor's degree in business administration or a related field preferred.
• Professional bilingual proficiency in English and Mandarin is required.
• Proficiency in Microsoft Office, especially Excel and Outlook.
• Strong written and verbal communication skills with the ability to coordinate across teams and external partners.
• Excellent organizational skills and the ability to manage multiple priorities in a fast-paced environment.
• Strong interpersonal skills and a professional, service-oriented approach.
• High level of attention to detail, problem-solving ability, and sound judgment.
• Ability to work independently, take initiative, and support continuous process improvement.

Why Apply

This is an opportunity to join a globally recognized technology organization that is continuing to expand its presence in North America. The role offers exposure to a collaborative, international work environment and the chance to support cross-cultural communication and operations. Candidates who are organized, proactive, and fully bilingual in English and Mandarin will be well positioned for success in this role.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.