Bilingual Administrative & Operations Coordinator

Creative Innovation Inc; Palmyra (NJ); On-site; USD 42,000 - 56,000; Full time

Job summary

Creative Innovation Inc. in Palmyra, NJ, seeks a detail-oriented Administrative Specialist to provide daily administrative support for the office and warehouse, organize documents, coordinate with internal teams, and ensure smooth cross-department workflows.

The role includes vendor and service provider management, handling bills and licenses, tracking contracts, and maintaining compliance documents; bilingual English and Mandarin is required to communicate with vendors and internal teams.

Qualifications

• Associate degree or above; experience in administration or office/warehouse operations preferred.
• Strong communication and coordination skills; able to work with internal teams and external vendors.
• Detail-oriented with ability to manage multiple tasks and maintain records.
• Proficient in Microsoft Office; able to organize documents and data entry.
• Bilingual in English and Mandarin Chinese is required; communicate with vendors and internal teams.
• Experience with U.S. company administration, warehouse operations, logistics or vendor management is preferred.

Responsibilities

• Provide daily administrative support for the company, including office and warehouse administrative follow-up, document organization, filing, email communication, and cross-department coordination.
• Assist with daily office and warehouse operational support, including internet, utilities, access control, office equipment, supplies.
• Communicate with and manage vendors and service providers, including property management, landlords, insurance providers, internet providers, cleaning, security, maintenance, and repair services; follow up on quotes, contracts, and service progress.
• Assist with bills, invoices, payments, and administrative document management; rent, utilities, contracts, and licenses.
• Assist with business licenses, registrations, permits, and other compliance documents; maintain trackers and renewal records.
• Complete other administrative support tasks as assigned.

Skills

Communication & coordination

Detail-oriented

Multitasking

Bilingual: English & Mandarin

Education

Associate degree or higher

Tools

Microsoft Office

Job description

Creative Innovation Inc. in Palmyra, NJ, seeks a detail-oriented Administrative Specialist to provide daily administrative support for the office and warehouse, organize documents, coordinate with internal teams, and ensure smooth cross-department workflows.

The role includes vendor and service provider management, handling bills and licenses, tracking contracts, and maintaining compliance documents; bilingual English and Mandarin is required to communicate with vendors and internal teams.