Administrative Assistant - Mandarin Requited

Creative Innovation Inc; Houston (TX); On-site; USD 38,000 - 52,000; Full time

Job summary

Creative Innovation Inc. is seeking an organized Administrative Support Specialist to provide daily office and warehouse coordination in Houston, TX.

You will manage documents, email, and cross-department workflows, ensuring accurate records and timely follow-ups. Responsibilities include coordinating with vendors, handling bills and licenses, maintaining trackers, and supporting compliance-related paperwork for offices and warehouses; the role requires bilingual English and Mandarin

Qualifications

• Associate degree or higher preferred; experience in administration, office management, operations support, or a related field is preferred.
• Strong communication and coordination skills; able to work with internal teams, warehouse managers, vendors, and service providers.
• Detail-oriented, responsible, and able to manage multiple tasks with clear records and follow-up progress.
• Proficient in Microsoft Office; capable of organizing spreadsheets, managing documents, and basic data entry/ tracking.
• Bilingual in English and Mandarin Chinese is required; communicate with vendors and internal Chinese-speaking teams.

Responsibilities

• Provide daily administrative support for the company, including office and warehouse administrative follow-up, document organization, filing, email communication, and cross-department coordination.
• Assist with daily office and warehouse operational support, including internet, utilities, access control, office equipment, supplies, and basic warehouse supplies.
• Communicate with vendors and service providers (property management, landlords, insurance, internet, cleaning, security, maintenance); follow up on quotes, contracts, and service progress.
• Assist with bills, invoices, payments, and document management (rent, utilities, contracts, licenses, notices, filing).
• Assist with business licenses, registrations, permits, and other compliance documents; maintain trackers (vendor lists, contract expiration reminders, renewal records, payment records, asset/equipment).
• Complete other administrative support tasks as assigned.

Skills

Administration

Office management

Operations support

Warehouse administration

Communication

Coordination

Microsoft Office

Bilingual: English & Mandarin

Education

Associate degree or higher

Tools

Microsoft Office

Job description

Job Responsibilities:

• Provide daily administrative support for the company, including office and warehouse administrative follow-up, document organization, filing, email communication, and cross-department coordination.
• Assist with daily office and warehouse operational support, including internet, utilities, access control, office equipment, office supplies, and basic warehouse supplies.
• Communicate with and manage vendors and service providers, including property management, landlords, insurance providers, internet providers, cleaning, security, fire safety, maintenance, and repair services; follow up on quotes, contracts, and service progress.
• Assist with bills, invoices, payments, and administrative document management, including rent, utilities, service fees, contracts, insurance documents, license/permit documents, property notices, and related filing.
• Assist with business licenses, registrations, permits, and other compliance-related documents for offices and warehouses; maintain administrative trackers, including vendor lists, contract expiration reminders, license/permit renewal records, payment records, and asset/equipment records.
• Complete other administrative support tasks as assigned.

Qualifications:

• Associate degree or above preferred; experience in administration, office management, operations support, warehouse administration, or a related field is preferred.
• Strong communication and coordination skills, with the ability to work effectively with internal teams, warehouse managers, vendors, property management, and external service providers.
• Detail-oriented, responsible, and able to manage multiple tasks while maintaining clear records and follow-up progress.
• Proficient in Microsoft Office and able to organize spreadsheets, manage documents, follow up on emails, and handle basic data entry and tracking.
• Bilingual in English and Mandarin Chinese is required. Must be able to communicate independently in English by email and phone with vendors and service providers, and effectively coordinate with internal Chinese-speaking teams.
• Experience with U.S. company administration, warehouse operations, logistics, property management, or vendor management is preferred.