Mandarin Administrative Assistant Part time

Operation Support Inc; Irvine (CA); On-site; USD 42,000 - 65,000; Full time

Job summary

Operation Support Inc in Irvine, CA seeks a versatile Office Administrator to support daily operations and vendor coordination. The role requires Mandarin language ability, AI proficiency for research and design tasks, and basic bookkeeping with QuickBooks Online.

You will handle calls, emails, procurement via Alibaba, and organize office logistics. This on-site position involves contributing to office organization, events, inventory management, and general administrative duties.

Qualifications

• Mandarin proficiency is required.
• Experience with AI-supported research and design is preferred.
• Basic bookkeeping with accounting software helps.

Responsibilities

• Fielding calls and general email inquiries.
• Ordering and maintaining office supply inventory.
• Helping to organize weekly team and client lunches/receptions.
• Digital and physical organization of office files.
• Vendor coordination as needed.
• General office organization.
• Misc. administrative tasks as designated by leadership.
• Owning overseas procurement process through Alibaba.

Skills

Mandarin language

AI proficiency

Vendor coordination

Tools

QuickBooks Online

Alibaba

Job description

Responsibilities

• Bilingual in Mandrin speaking is required.
• Fielding calls and general email inquiries
• Ordering and maintaining office supply inventory
• Helping to organize weekly team and client lunches/receptions
• Digital and physical organization of office files
• AI proficiency - AI-supported research and design skills required
• Vendor coordination as needed
• General office organization
• Misc. administrative tasks as designated by leadership
• owning overseas procurement process through Alibaba
• basic bookkeeping for the business through QuickBooks online.

Requirements

• Must be able to commute to Irvine 3x a week.