Administrative Assistant

Northern Food IE Inc; Village of Westbury (NY); On-site; USD 50,000 - 65,000; Full time

Benefits offered by this job

Competitive salary

Full-time employment

Growth opportunities

Supportive environment

Job summary

Northern Food IE Inc in New York seeks an Administrative Assistant with at least 3 years of experience. The role requires fluency in English and Chinese (Mandarin) and strong organizational skills to support management and staff.

You will handle clerical tasks, coordinate communications with customers, vendors and employees, and assist with payroll and basic accounting duties. This is a full-time, on-site position with growth opportunities.

Qualifications

• Minimum 3 years of administrative or office management experience.
• Fluent in English and Chinese (Mandarin), both written and spoken.
• Strong organizational and time-management skills.
• Excellent communication and interpersonal skills.
• Proficient in Microsoft Office and Quickbooks.
• Able to multitask, prioritize responsibilities, and meet deadlines.
• Reliable, responsible, and independent worker.

Responsibilities

• Provide general administrative support to management and staff.
• Answer calls, respond to emails, and liaise with customers, vendors, and employees.
• Prepare and maintain company documents, records, and reports.
• Handle data entry, filing, scheduling, and other office tasks.
• Assist with payroll, invoices, purchase orders, and related accounting duties.
• Coordinate communication between management, staff, customers, and vendors.
• Support daily office operations and special projects.
• Maintain confidentiality of sensitive information.
• Perform other duties as assigned.

Skills

English & Chinese

Organizational skills

Communication

Time management

Multitasking

Independent work

Tools

Microsoft Office

QuickBooks

Job description

Job Summary

We are looking for a reliable, organized Administrative Assistant to join our team. The candidate will have at least 3 years of administrative experience and be fluent in both English and Chinese (Mandarin).

Responsibilities

• Provide general administrative and clerical support to management and staff.
• Answer phone calls, respond to emails, and communicate with customers, vendors, and employees.
• Prepare, organize, and maintain company documents, records, and reports.
• Handle data entry, filing, scheduling, and other office tasks.
• Assist with payroll, invoices, purchase orders, and other basic accounting-related administrative duties.
• Coordinate communication between management, employees, customers, and vendors.
• Assist with daily office operations and special projects.
• Maintain confidentiality and handle sensitive company information professionally.
• Perform other administrative duties as assigned.

Qualifications

• Minimum 3 years of administrative or office management experience.
• Fluent in English and Chinese (Mandarin), both written and spoken.
• Strong organizational and time-management skills.
• Excellent communication and interpersonal skills.
• Proficient in Microsoft Office and Quickbooks.
• Ability to multitask, prioritize responsibilities, and meet deadlines.
• Reliable, responsible, and able to work independently.

What We Offer

• Competitive salary based on experience.
• Full-time employment.
• A professional and supportive work environment.
• Opportunities for growth and increased responsibilities.

Experience: Required

Languages: Chinese – Advanced. English – Advanced

Employment: Full-time

Schedule: Monday - Friday

Salary: $50,000 – $65,000 yearly

Starting time: Immediate start!

About Northern Food IE Inc

specialize in various Asian and specialty grocery items, including dried goods like mushrooms and packaged snacks.