Administrative Assistant - Mandarin Requited

Creative Innovation Inc; Palmyra (NJ); On-site; USD 42,000 - 56,000; Full time

Job summary

Creative Innovation Inc. in Palmyra, NJ, seeks a detail-oriented Administrative Specialist to provide daily administrative support for the office and warehouse, organize documents, coordinate with internal teams, and ensure smooth cross-department workflows.

The role includes vendor and service provider management, handling bills and licenses, tracking contracts, and maintaining compliance documents; bilingual English and Mandarin is required to communicate with vendors and internal teams.

Qualifications

• Associate degree or above; experience in administration or office/warehouse operations preferred.
• Strong communication and coordination skills; able to work with internal teams and external vendors.
• Detail-oriented with ability to manage multiple tasks and maintain records.
• Proficient in Microsoft Office; able to organize documents and data entry.
• Bilingual in English and Mandarin Chinese is required; communicate with vendors and internal teams.
• Experience with U.S. company administration, warehouse operations, logistics or vendor management is preferred.

Responsibilities

• Provide daily administrative support for the company, including office and warehouse administrative follow-up, document organization, filing, email communication, and cross-department coordination.
• Assist with daily office and warehouse operational support, including internet, utilities, access control, office equipment, supplies.
• Communicate with and manage vendors and service providers, including property management, landlords, insurance providers, internet providers, cleaning, security, maintenance, and repair services; follow up on quotes, contracts, and service progress.
• Assist with bills, invoices, payments, and administrative document management; rent, utilities, contracts, and licenses.
• Assist with business licenses, registrations, permits, and other compliance documents; maintain trackers and renewal records.
• Complete other administrative support tasks as assigned.

Skills

Communication & coordination

Detail-oriented

Multitasking

Bilingual: English & Mandarin

Education

Associate degree or higher

Tools

Microsoft Office

Job description

Benefits:

• Competitive salary
• Dental insurance
• Health insurance
• Vision insurance

Job Responsibilities:

• Provide daily administrative support for the company, including office and warehouse administrative follow-up, document organization, filing, email communication, and cross-department coordination.
• Assist with daily office and warehouse operational support, including internet, utilities, access control, office equipment, office supplies, and basic warehouse supplies.
• Communicate with and manage vendors and service providers, including property management, landlords, insurance providers, internet providers, cleaning, security, fire safety, maintenance, and repair services; follow up on quotes, contracts, and service progress.
• Assist with bills, invoices, payments, and administrative document management, including rent, utilities, service fees, contracts, insurance documents, license/permit documents, property notices, and related filing.
• Assist with business licenses, registrations, permits, and other compliance-related documents for offices and warehouses; maintain administrative trackers, including vendor lists, contract expiration reminders, license/permit renewal records, payment records, and asset/equipment records.
• Complete other administrative support tasks as assigned.

Qualifications:

• Associate degree or above preferred; experience in administration, office management, operations support, warehouse administration, or a related field is preferred.
• Strong communication and coordination skills, with the ability to work effectively with internal teams, warehouse managers, vendors, property management, and external service providers.
• Detail-oriented, responsible, and able to manage multiple tasks while maintaining clear records and follow-up progress.
• Proficient in Microsoft Office and able to organize spreadsheets, manage documents, follow up on emails, and handle basic data entry and tracking.
• Bilingual in English and Mandarin Chinese is required. Must be able to communicate independently in English by email and phone with vendors and service providers, and effectively coordinate with internal Chinese-speaking teams.
• Experience with U.S. company administration, warehouse operations, logistics, property management, or vendor management is preferred.