Maintenance Admin Assistant - Detail-Oriented Clerical Pro

Mineral Wells Independent School District; Mineral Wells (TX); Presencial; USD 35.000 - 47.000; Jornada completa

Descripción de la vacante

Mineral Wells ISD is seeking a Maintenance Administrative Assistant to support the maintenance director with clerical duties, budgeting, and records management. The role involves processing work orders, coordinating file maintenance, and handling inquiries in a fast-paced district office.

With strong skills in keyboarding, data entry, bookkeeping, and correspondence, the successful candidate will manage schedules, payroll-related tasks, and supplier orders while maintaining confidentiality and

Formación

• High school diploma or GED required.
• Proficient keyboarding, data entry, word processing, and file maintenance.
• Knowledge of correct English usage, grammar, spelling, and punctuation.
• Knowledge of basic bookkeeping principles.
• Ability to use software to develop spreadsheets, databases, and do word processing.
• Ability to prioritize workflow and address multiple needs of supervisor or department.
• Ability to multi-task numerous complex administrative activities.
• Strong organizational, communication, and interpersonal skills.
• 5 years secretarial experience, preferably in public education environment.

Responsabilidades

• Prepare correspondence, memorandums, forms, manuals, requisitions, reports, and presentations for the director and other maintenance department staff.
• Receive and process work orders and requests for emergency service.
• Compile, maintain, and file all reports, records, and other documents as required including preventive maintenance data and work orders.
• Set up and maintain secure convenience files on all department employees in accordance with state, federal, and district requirements. Coordinate file maintenance schedules with central office.
• Answer incoming calls, take messages, and route them to appropriate staff.
• Perform routine bookkeeping tasks and maintain department budget records in an accurate manner.
• Order office supplies for department. Prepare purchase orders and payment authorizations as directed.
• Compile and report time records, including leave requests and reports, and prepare payroll on department employees.
• Welcome all visitors and handle their requests or refer them to appropriate personnel. Maintain effective rapport with general public and handle any problems or concerns in a prompt and courteous manner.
• Maintain calendar of department activities and staff schedules and make appointments as required. Make meeting arrangements including arranging and setting up facilities and equipment and preparing materials.
• Maintain confidentiality of information.
• Follow district safety protocols and emergency procedures.
• All other duties as assigned.

Conocimientos

Keyboarding

Data entry

Word processing

File maintenance

English usage

Basic bookkeeping

Spreadsheet software

Databases

Prioritization

Multi-tasking

Organization

Communication

Interpersonal skills

Educación

High school diploma or GED

Herramientas

Descripción del empleo

Mineral Wells ISD is seeking a Maintenance Administrative Assistant to support the maintenance director with clerical duties, budgeting, and records management. The role involves processing work orders, coordinating file maintenance, and handling inquiries in a fast-paced district office.

With strong skills in keyboarding, data entry, bookkeeping, and correspondence, the successful candidate will manage schedules, payroll-related tasks, and supplier orders while maintaining confidentiality and