Maintenance & Operations - Office Assistant

MAINTENANCE; Webster (TX); On-site; USD 32,000 - 42,000; Full time

Job summary

Clear Creek ISD Maintenance is seeking an Office Assistant to support the Maintenance Department in coordinating technician responses to work orders and processing purchases via CMMS. The role involves daily communication with supervisors and handling clerical duties necessary to keep operations running smoothly.

The ideal candidate will have strong organizational and multitasking abilities, be proficient in Microsoft Office, and proficiently manage communication with stakeholders, including

Qualifications

• High school diploma or GED required.
• Strong communication and customer service skills.
• Knowledge of Microsoft Office.
• Ability to multi-task with little supervision.

Responsibilities

• Receive and route incoming calls, take messages, and direct to staff.
• Greet visitors and provide assistance or refer to the correct office.
• Serve as security check point and notify admins when needed.
• Assist with documenting and processing purchases through CMMS.
• Maintain and file posted work orders and related correspondence.
• Support supervisors with contractor invoices and billing reconciliation.

Skills

Effective communication

Customer service

Interpersonal skills

Organization

File maintenance

Multitasking

Microsoft Office

Basic math

Bookkeeping

Bilingual English/Spanish

Education

High school diploma or GED

Job description

Maintenance & Operations - Office Assistant

Clear Creek ISD MAINTENANCE - Webster, Texas Open in Google Maps

This job is also posted in Clear Creek ISD

Job Details

Job ID: 5950867
Application Deadline: Posted until filled
Posted: Oct 05, 2026 5:00 AM (UTC)

Starting Date: To Be Determined

Job Description

Primary Purpose

Assist the Maintenance Department coordinate technician response to routine and emergency work orders. Document and process material purchases through CMMS. Communicate daily with supervisors concerning work order requests; perform other clerical duties as needed.

Qualifications

Education/Certification/Licensure

• High school diploma or GED

Special Knowledge/Skills

Effective communication, customer service, interpersonal skills, strong organizational and file maintenance skills.

Ability to multi-task and work with little supervision

Knowledge of Microsoft Office Suites

Competent in basic math and bookkeeping

Bilingual (English/Spanish) preferred

Experience

Experience in school district operations

Major Responsibilities and Duties

• Receive and redirect incoming telephone calls, take reliable messages, and route to appropriate staff member.
• Greet visitors to the Central Support Facility, determine what assistance is needed and provide appropriate assistance/information or direct to appropriate office or department.
• Serve as the security check point and notify liaison officers and/or appropriate administrators if necessary.
• Ensure all incoming letters, documents, and packages are routed to correct maintenance personnel.
• Assist maintenance supervisors document and process all purchases made through computer maintenance management systems.
• Assist maintenance supervisors with contractor invoice processing and billing reconciliation.
• File all posted work orders and correspondence on a weekly basis.
• Assist maintenance supervisors contact campus administrators to provide critical repair updates during emergency situations.
• Assist maintenance department with contractor badging requirements.
• Assist in district standard reunification incidents at the direction of the unit commander or designee.
• Exhibit CCISD Core Values of trustworthiness, respect, responsibility, fairness, caring, and citizenship.
• Stay up-to-date professionally through the selection of quality professional learning opportunities for personal growth.
• Research district policy, precedent, and current practices prior to taking action.
• Participate as an effective team member who contributes to district, department, and content goals.
• Demonstrates proficient levels of technology applications.
• Participates fully in drills and safety exercises to provide for the safety and overall emotional wellbeing of students.
• Utilize time wisely for effective management of job responsibilities.
• Maintain punctuality in daily work times, appointments, and meetings.
• Meet task completion deadlines established by supervisor.
• Maintain friendly customer-service-driven interactions with all stakeholders, students, teachers, administrators, and co-workers.
• Work cooperatively with co-workers and supervisors to ensure that the goals of the school/department are met.
• Maintain a positive and professional tone in all communication (i.e. email, written, and verbal).
• Perform other duties and accept other responsibilities as assigned.

Working Conditions

Mental Demands

Effective communication; ability to maintain emotional control under stress

Physical Demands/Environmental Factors

Prolonged sitting and possible fatigue from being in a stationary position; repetitive hand motions; listening; speaking; noise; exposure to sunlight through windows and office storefront.

Terms:230 days

Pay Grade:Para 4

Position Type: Full-Time
Job Categories:

Instructional Support > Paraprofessional / IA

Support Staff > Maintenance

Job Requirements

• High School/Trade School degree preferred.
• Citizenship, residency or work visa required

Contact Information

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