Maintenance Administrative Assitant

Mineral Wells Independent School District; Mineral Wells (TX); On-site; USD 35,000 - 47,000; Full time

Job summary

Mineral Wells ISD is seeking a Maintenance Administrative Assistant to support the maintenance director with clerical duties, budgeting, and records management. The role involves processing work orders, coordinating file maintenance, and handling inquiries in a fast-paced district office.

With strong skills in keyboarding, data entry, bookkeeping, and correspondence, the successful candidate will manage schedules, payroll-related tasks, and supplier orders while maintaining confidentiality and

Qualifications

• High school diploma or GED required.
• Proficient keyboarding, data entry, word processing, and file maintenance.
• Knowledge of correct English usage, grammar, spelling, and punctuation.
• Knowledge of basic bookkeeping principles.
• Ability to use software to develop spreadsheets, databases, and do word processing.
• Ability to prioritize workflow and address multiple needs of supervisor or department.
• Ability to multi-task numerous complex administrative activities.
• Strong organizational, communication, and interpersonal skills.
• 5 years secretarial experience, preferably in public education environment.

Responsibilities

• Prepare correspondence, memorandums, forms, manuals, requisitions, reports, and presentations for the director and other maintenance department staff.
• Receive and process work orders and requests for emergency service.
• Compile, maintain, and file all reports, records, and other documents as required including preventive maintenance data and work orders.
• Set up and maintain secure convenience files on all department employees in accordance with state, federal, and district requirements. Coordinate file maintenance schedules with central office.
• Answer incoming calls, take messages, and route them to appropriate staff.
• Perform routine bookkeeping tasks and maintain department budget records in an accurate manner.
• Order office supplies for department. Prepare purchase orders and payment authorizations as directed.
• Compile and report time records, including leave requests and reports, and prepare payroll on department employees.
• Welcome all visitors and handle their requests or refer them to appropriate personnel. Maintain effective rapport with general public and handle any problems or concerns in a prompt and courteous manner.
• Maintain calendar of department activities and staff schedules and make appointments as required. Make meeting arrangements including arranging and setting up facilities and equipment and preparing materials.
• Maintain confidentiality of information.
• Follow district safety protocols and emergency procedures.
• All other duties as assigned.

Skills

Keyboarding

Data entry

Word processing

File maintenance

English usage

Basic bookkeeping

Spreadsheet software

Databases

Prioritization

Multi-tasking

Organization

Communication

Interpersonal skills

Education

High school diploma or GED

Tools

Job description

Maintenance Administrative Assitant

Mineral Wells ISD District Service Center - Mineral Wells, Texas Open in Google Maps

This job is also posted in ESC Region 11 District Consortium Job Board , and Mineral Wells Independent School District

Job Details

Job ID: 5957628

Application Deadline: Posted until filled

Posted: Oct 12, 2026 5:00 AM (UTC)

Starting Date: To Be Determined

Job Description

Primary Purpose:

Under minimal supervision, organize and conduct the routine work activities of the maintenance department and provide clerical services to the director of maintenance.

Qualifications:

Education/Certification:

High school diploma or GED

Special Knowledge/Skills:

Proficient keyboarding, data entry, word processing, and file maintenance skills

Knowledge of correct English usage, grammar, spelling, and punctuation

Knowledge of basic bookkeeping principles

Ability to use software to develop spreadsheets, databases, and do word processing

Ability to prioritize workflow to address the multiple needs of the supervisor or department

Ability to multi-task numerous complex administrative activities

Strong organizational, communication, and interpersonal skills

Experience:

5 years secretarial experience, preferably in public education environment

Major Responsibilities and Duties:

Records, Reports, and Correspondence

• Prepare correspondence, memorandums, forms, manuals, requisitions, reports, and presentations for the director and other maintenance department staff.
• Receive and process work orders and requests for emergency service.
• Compile, maintain, and file all reports, records, and other documents as required including preventive maintenance data and work orders.
• Set up and maintain secure convenience files on all department employees in accordance with state, federal, and district requirements. Coordinate file maintenance schedules with central office.

Phones

• Answer incoming calls, take messages, and route them to appropriate staff. Handle questions and requests falling within level of responsibility.

Accounting

• Perform routine bookkeeping tasks and maintain department budget records in an accurate manner.
• Order office supplies for department. Prepare purchase orders and payment authorizations as directed.
• Compile and report time records, including leave requests and reports, and prepare payroll on department employees.

Other

• Welcome all visitors and handle their requests or refer them to appropriate personnel. Maintain effective rapport with general public and handle any problems or concerns in a prompt and courteous manner.
• Maintain calendar of department activities and staff schedules and make appointments as required. Make meeting arrangements including arranging and setting up facilities and equipment and preparing materials.
• Maintain confidentiality of information.
• Follow district safety protocols and emergency procedures.
• All other duties as assigned.

Supervisory Responsibilities:

None

Mental Demands/Physical Demands/Environmental Factors:

Tools/Equipment Used: Standard office equipment, including computer and peripherals

Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting

Motion: Frequent repetitive hand motions; frequent keyboarding and use of mouse

Lifting: Occasional light lifting and carrying (less than 15 pounds)

Environment: Work is performed in an office setting; may require occasional irregular and/or prolonged hours

Mental Demands: Maintain emotional control under stress; work with frequent interruptions

Position Type: Full-Time

Job Categories:

Support Staff > Administrative Assistant

Support Staff > Secretary

Job Requirements

• At least 5 year(s) of relevant experience preferred.
• High School/Trade School degree preferred.
• Citizenship, residency or work visa required

Contact Information

• Trey Evans , Maintenance DIrector
• District Service Center
• Phone: [phone]
• Email: [e-mail]