Maintenance Admin & Records Specialist

Sulphur Springs ISD; Sulphur Springs (TX); On-site; USD 32,000 - 46,000; Full time

Job summary

Sulphur Springs ISD is seeking an Administrative Assistant – Maintenance to organize routine work, produce documents, process work orders, and support the Director of Maintenance in Transportation.

The role requires a high school diploma, strong keyboarding and bookkeeping basics, and the ability to multitask in a fast-paced office. It is a full-time position at the Administration Building with starting date TBA.

Qualifications

• High school diploma or GED.
• Proficient keyboarding, data entry, and word processing.
• Strong English usage, grammar, spelling, and punctuation.
• Knowledge of basic bookkeeping principles.
• Ability to develop spreadsheets and databases using software.
• Ability to prioritize workflow and multi-task for the supervisor.
• Strong organizational and interpersonal skills.

Responsibilities

• Prepare correspondence, memorandums, reports for the director and staff.
• Receive and process work orders and emergency service requests.
• Maintain and file reports and records, including preventive maintenance data.
• Manage secure files on department employees and coordinate schedules.
• Answer phones, take messages, and route to staff.
• Order office supplies and process purchase orders.
• Maintain department calendar and arrange meetings.
• Ensure confidentiality and safety procedures.

Skills

Keyboarding

Data entry

Word processing

File maintenance

English usage

Prioritization

Multitasking

Education

High school diploma or GED

Tools

MS Office

Excel

Database software

Job description

Sulphur Springs ISD is seeking an Administrative Assistant – Maintenance to organize routine work, produce documents, process work orders, and support the Director of Maintenance in Transportation.

The role requires a high school diploma, strong keyboarding and bookkeeping basics, and the ability to multitask in a fast-paced office. It is a full-time position at the Administration Building with starting date TBA.