Maintenance-Operations Clerk

Abilene ISD; United States; On-site; USD 32,000 - 46,000; Full time

Job summary

Abilene ISD seeks an organized Administrative Support professional to handle office duties, manage work orders, invoices, and reports for facilities operations. Proficiency in Excel, Outlook, Word, and PowerPoint is expected, along with excellent communication and customer service skills.

The role requires handling records, processing P.O.s, and coordinating with staff to maintain inventory and equipment. This on-site position supports the Facilities Department with confidential handling and

Qualifications

• High School diploma or equivalency.
• Self-starter, dependable, and require little supervision.
• Daily professional appearance.
• Excellent communication skills and work well with others.
• Professional attitude at all times and have proper telephone etiquette skills.
• Must maintain confidentiality on department procedures and operations.
• Knowledge of office machines including telephones, computers, copiers, iPads, etc.

Responsibilities

• Answering phones, preparing correspondence, and managing office upkeep.
• Creating, processing, assigning, and tracking repair and maintenance work orders.
• Generating reports on purchases, costs, maintenance activities, and equipment usage.
• Entering invoices and P.O. cost with the associated work orders.
• Assisting with ordering, receiving, storing, and issuing parts, tools, and safety equipment.
• Maintain great customer service.

Skills

Communication skills

Customer service

Organizational skills

Multitasking

Education

High School diploma or equivalency

Tools

Excel

Outlook

Word

PowerPoint

Job description

Primary Purpose

Provides administrative support, managing creating and closing work orders and preventive maintenance task into Asset Essentials. Processing invoices and P.O.s, maintaining records of equipment, cost logs and reports as needed.

Office Operations

• Answering phones, preparing correspondence, and managing office upkeep.
• Working with computers and I-pads
• Proficient in Excel, Microsoft Outlook, Word and Power Point
• Creating, processing, assigning, and tracking repair and maintenance work orders.
• Generating reports on purchases, costs, maintenance activities, and equipment usage.
• Generating reports for monthly meetings.
• Entering invoices and P.O. cost with the associated work orders.
• Create badges for contractors as needed
• Assisting with ordering, receiving, storing, and issuing parts, tools, and safety equipment.
• Assisting with maintaining shock room inventory.
• Assist with record keeping within the Facilities Department.
• Maintain great customer service.
• Excellent written and verbal communications skills.
• Organize and maintain plan room and close out submittal room.
• Maintaining stock in breakroom.

Stock Room and Inventory

• Assist Operations – Technician when needed.
• Assist with stocking and issuing materials, tools, and uniforms to the staff.
• Participate in annual inventory reconciliation.
• Be able to drive and operate a forklift, climb a ladder without limitations, and be familiar with other warehouse receiving equipment

Job Qualifications

• High School diploma or equivalency.
• Self-starter, dependable, and require little supervision.
• Daily professional appearance.
• Excellent communication skills and work well with others.
• Professional attitude at all times and have proper telephone etiquette skills
• Must maintain confidentiality on department procedures and operations
• Knowledge of office machines including but not limited to telephones, computers, copiers, iPads, etc.

Working Conditions

• Work with frequent interruptions
• Frequent standing, walking and sitting for prolonged periods of time
• Lift and carry up to 25 lbs.

Mental Demands/Physical Demands/Environmental Factors

• Tools/Equipment Used:Standard office equipment including computer and peripherals; standard instructional equipment
• Posture:Moderate standing; occasional kneeling, squatting, bending, and stooping
• Motion: Moderate walking
• Lifting:Regular light lifting and carrying (less than 15 pounds)
• Environment:Work inside and outside (exposure to sun, heat, cold, and inclement weather); exposure to noise
• Mental Demands:Work with frequent interruptions; maintain emotional control under stress

Wage/Hour Status

Non Exempt

Pay Grade

Clerical Paraprofessional -4

The Abilene ISD does not discriminate against any employee or applicant for employment because of race, color, religion, sex, national origin, age, disability, military status, or any other basis prohibited by law. Employment decisions will be made on the basis of each applicant's job qualifications, experience, and abilities.

I understand this is not an exhaustive list of all responsibilities and duties that may be assigned; other duties may be assigned as needed.