Library Operations Administrative Coordinator

Lane Public Library; Hamilton (OH); On-site; USD 38,000 - 47,000; Full time

Job summary

Lane Public Library in Hamilton, OH is seeking a full-time clerical assistant to provide essential administrative support and ensure smooth office operations.

The role involves answering phones, managing emails, greeting visitors, and handling payroll-related data with HRIS familiarity. Candidates should have a high school diploma and 2+ years of clerical experience, along with strong computer skills in Word, Excel, and Google Workspace.

Qualifications

• High school diploma with some college or additional certification.
• 2+ years of administrative support experience.
• Proficient with Microsoft Word, Excel, and Google Workspace.
• Experience with HR/Payroll software is preferred, but not required.

Responsibilities

• Provides administrative and clerical support to ensure smooth office operations.
• Answering phones, taking messages, directing calls, managing emails, and handling general correspondence.
• Greeting visitors, acting as a receptionist.
• Managing conference and meeting room calendars and organizing office events.
• Preparing and editing various documents such as memos, reports, and maintaining organized filing systems for physical and digital records.
• Managing incoming and outgoing mail.
• Ordering and maintaining office supplies.
• Manages requisitions and purchasing for library programs.
• Assists with basic bookkeeping or financial tasks.
• Assists with input of employee data for the payroll and/or HRIS system.
• Assists with payroll processing.
• Assists with various projects.
• All other duties as assigned.

Skills

Attention to detail

Organization

Independent worker

Time management

Education

High school diploma with some college

Tools

Microsoft Word

Excel

Google Workspace

HRIS systems

Job description

Lane Public Library in Hamilton, OH is seeking a full-time clerical assistant to provide essential administrative support and ensure smooth office operations.

The role involves answering phones, managing emails, greeting visitors, and handling payroll-related data with HRIS familiarity. Candidates should have a high school diploma and 2+ years of clerical experience, along with strong computer skills in Word, Excel, and Google Workspace.