Office Coordinator

Socket.dev; Kentucky; On-site; USD 34,000 - 46,000; Full time

Job summary

Lane Libraries in Lane Administration Center is seeking an Office Coordinator to provide essential administrative and clerical support. You will answer phones, direct calls, manage emails, greet visitors, and maintain filing systems for physical and digital records.

You will assist with payroll input, HRIS data, and library program procurement, while lifting up to 50 lbs and occasionally working evenings or weekends.

Qualifications

• Demonstrates accuracy and attention to detail in daily tasks.
• Strong organizational and time-management skills required.
• Maintains confidentiality and professional conduct.

Responsibilities

• Provides administrative and clerical support for smooth operations.
• Answering phones, manage emails, and direct calls as needed.
• Greet visitors and serve as receptionist; manage calendars and events.
• Prepare memos, reports, and maintain filing systems (physical and digital).
• Assist with payroll input and HRIS data as needed.
• Handle mail, supplies, and requisitions for library programs.
• Support basic bookkeeping and office projects as assigned.

Skills

Attention to detail

Strong organizational skills

Effective communication

Confidentiality

Independent worker

Education

High school diploma with some college or certification

Tools

Microsoft Word

Excel

Google Workspace

Job description

FT Vacancy - Lane Administration Center

POSITION DESCRIPTION

Find it at the Lane! The Lane Libraries provide materials, services and technology aimed at satisfying the curiosity, intellect and imagination of our patrons throughout our communities, on our website and by engaging in strategic partnerships.

TITLE: Office Coordinator

GRADE: 4

REPORTS TO: Fiscal Officer FLSA: Non-Exempt

JOB RESPONSIBILITIES:

• Provides administrative and clerical support to ensure smooth office operations.
• Answering phones, taking messages, directing calls, managing emails, and handling general correspondence.
• Greeting visitors, acting as a receptionist.
• Managing conference and meeting room calendars and organizing office events.
• Preparing and editing various documents such as memos, reports, and maintaining organized filing systems for physical and digital records.
• Managing incoming and outgoing mail.
• Ordering and maintaining office supplies.
• Manages requisitions and purchasing for library programs.
• Assists with basic bookkeeping or financial tasks.
• Assists with input of employee data for the payroll and/or HRIS system.
• Assists with payroll processing.
• Assists with various projects.
• All other duties as assigned.

REQUIRED SKILLS AND ABILITIES:

• Demonstrates a high degree of attention to detail and accuracy in work.
• Organizes, analyzes, and prioritizes work skillfully and efficiently.
• Establishes and maintains effective work procedures and schedules.
• Operates library computers, accurately performs word processing, develops spreadsheets and databases, and utilizes other payroll, and HRIS systems as required.
• Operates library business equipment.
• Communicates effectively.
• Maintains confidentiality.
• Works independently with appropriate training and supervision.
• Maintains professionalism and adheres to library policies and staff code.

REQUIRED EDUCATION/ EXPERIENCE:

• High school diploma with some college or additional certification and a minimum of 2+ years of experience providing administrative assistance required.
• Must have excellent computer skills and be highly proficient with computer software such

as Microsoft Suite, particularly with Word and Excel, and Google Workspace.

• Experience with HR/Payroll software is preferred, but not required.

OTHER REQUIREMENTS:

• Works assigned schedule, which may include evenings and weekends.
• Assists other agencies/departments, as needed.
• Ability to lift 50 lbs.
• Must pass a criminal background check.