Office Coordinator

ADP, Inc.; Hamilton (OH); On-site; USD 38,000 - 47,000; Full time

Job summary

Lane Libraries in Hamilton, OH is seeking a full-time clerical staff member to support office operations and payroll tasks. The role includes answering phones, greeting visitors, calendar management, document preparation, and file maintenance.

The position requires a high school diploma with some college and 2+ years of administrative experience, with strong Microsoft Office and Google Workspace skills. Adaptable and detail‑oriented candidates are encouraged to apply.

Qualifications

• High school diploma with some college or certification and 2+ years of administrative experience.
• Strong computer skills with Word, Excel, and Google Workspace proficiency.
• Experience with HR/payroll software preferred but not required.

Responsibilities

• Provides administrative and clerical support to ensure smooth office operations.
• Answering phones, taking messages, directing calls, managing emails, and handling general correspondence.
• Greeting visitors, acting as a receptionist.
• Managing calendars and organizing office events.
• Preparing and editing documents, maintaining filing systems for physical and digital records.
• Managing mail and office supplies.
• Assists with payroll processing and input of employee data for HRIS.
• Supports various projects and other duties as assigned.

Skills

Attention to detail

Organization

Time management

Independent work

Professionalism

Education

High school diploma with some college or certification

Tools

Microsoft Office

Google Workspace

HRIS systems

Payroll software

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Full Time Clerical Lane Administration Center, Hamilton, OH, US

2 days ago Requisition ID: 1039

Salary: $42,666.00 Annually

POSITION DESCRIPTION

Find it at the Lane! The Lane Libraries provide materials, services and technology aimed at satisfying the curiosity, intellect and imagination of our patrons throughout our communities, on our website and by engaging in strategic partnerships .

GRADE: 4

REPORTS TO: Fiscal Officer FLSA: Non-Exempt

JOB RESPONSIBILITIES

• Provides administrative and clerical support to ensure smooth office operations.
• Answering phones, taking messages, directing calls, managing emails, and handling general correspondence.
• Greeting visitors, acting as a receptionist.
• Managing conference and meeting room calendars and organizing office events.
• Preparing and editing various documents such as memos, reports, and maintaining organized filing systems for physical and digital records.
• Managing incoming and outgoing mail.
• Ordering and maintaining office supplies.
• Manages requisitions and purchasing for library programs.
• Assists with basic bookkeeping or financial tasks.
• Assists with input of employee data for the payroll and/or HRIS system.
• Assists with payroll processing.
• Assists with various projects.
• All other duties as assigned.

REQUIRED SKILLS AND ABILITIES

• Demonstrates a high degree of attention to detail and accuracy in work.
• Organizes, analyzes, and prioritizes work skillfully and efficiently.
• Establishes and maintains effective work procedures and schedules.
• Operates library computers, accurately performs word processing, develops spreadsheets and databases, and utilizes other payroll, and HRIS systems as required.
• Operates library business equipment.
• Works independently with appropriate training and supervision.
• Maintains professionalism and adheres to library policies and staff code.

REQUIRED EDUCATION/ EXPERIENCE

• High school diploma with some college or additional certification and a minimum of 2+ years of experience providing administrative assistance required.
• Must have excellent computer skills and be highly proficient with computer software such as Microsoft Suite, particularly with Word and Excel, and Google Workspace.
• Experience with HR/Payroll software is preferred, but not required.

OTHER REQUIREMENTS

• Works assigned schedule, which may include evenings and weekends.
• Assists other agencies/departments, as needed.