Senior Administrative Assistant & Office Operations Lead

City-of-Hamilton---Butler-County-O; Kentucky; On-site; USD 42,000 - 64,000; Full time

Job summary

The City of Hamilton is seeking a clerical support specialist to provide administrative and data-entry functions under limited supervision. Responsibilities include greeting visitors, answering calls, data entry, file maintenance, report preparation, and payroll support for divisions with multiple union contracts.

The ideal candidate has 3–5 years of secretarial experience, strong computer skills, and the ability to manage records and support boards or commissions.

Qualifications

• High School Diploma or GED required.
• 3–5 years of secretarial/clerical experience.
• Experience with payroll, accounts payable, and records management preferred.

Responsibilities

• Greet, screen and direct visitors and calls.
• Handle data entry, filing and maintaining department records.
• Prepare reports, correspondence and agendas as directed.
• Process purchase orders and use city systems for accounts payable.
• Assist payroll for divisions with multiple union contracts.
• Provide training to staff on clerical functions as needed.

Skills

Office procedures

Data entry

Spreadsheets

Payroll processing

Communication

Records management

Education

High School Diploma or GED

Tools

Mainframe systems

Accounts payable system

Payroll software

Job description

The City of Hamilton is seeking a clerical support specialist to provide administrative and data-entry functions under limited supervision. Responsibilities include greeting visitors, answering calls, data entry, file maintenance, report preparation, and payroll support for divisions with multiple union contracts.

The ideal candidate has 3–5 years of secretarial experience, strong computer skills, and the ability to manage records and support boards or commissions.