Office Coordinator

Lane Public Library; Hamilton (OH); On-site; USD 38,000 - 47,000; Full time

Job summary

Lane Public Library in Hamilton, OH is seeking a full-time clerical assistant to provide essential administrative support and ensure smooth office operations.

The role involves answering phones, managing emails, greeting visitors, and handling payroll-related data with HRIS familiarity. Candidates should have a high school diploma and 2+ years of clerical experience, along with strong computer skills in Word, Excel, and Google Workspace.

Qualifications

• High school diploma with some college or additional certification.
• 2+ years of administrative support experience.
• Proficient with Microsoft Word, Excel, and Google Workspace.
• Experience with HR/Payroll software is preferred, but not required.

Responsibilities

• Provides administrative and clerical support to ensure smooth office operations.
• Answering phones, taking messages, directing calls, managing emails, and handling general correspondence.
• Greeting visitors, acting as a receptionist.
• Managing conference and meeting room calendars and organizing office events.
• Preparing and editing various documents such as memos, reports, and maintaining organized filing systems for physical and digital records.
• Managing incoming and outgoing mail.
• Ordering and maintaining office supplies.
• Manages requisitions and purchasing for library programs.
• Assists with basic bookkeeping or financial tasks.
• Assists with input of employee data for the payroll and/or HRIS system.
• Assists with payroll processing.
• Assists with various projects.
• All other duties as assigned.

Skills

Attention to detail

Organization

Independent worker

Time management

Education

High school diploma with some college

Tools

Microsoft Word

Excel

Google Workspace

HRIS systems

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Full Time Clerical Lane Administration Center, Hamilton, OH, US

Salary: $42,666.00 Annually

POSITION DESCRIPTION

Find it at the Lane! The Lane Libraries provide materials, services and technology aimed at satisfying the curiosity, intellect and imagination of our patrons throughout our communities, on our website and by engaging in strategic partnerships .

GRADE: 4

REPORTS TO: Fiscal Officer FLSA: Non-Exempt

JOB RESPONSIBILITIES:

Provides administrative and clerical support to ensure smooth office operations.

Answering phones, taking messages, directing calls, managing emails, and handling general correspondence.

Greeting visitors, acting as a receptionist.

Managing conference and meeting room calendars and organizing office events.

Preparing and editing various documents such as memos, reports, and maintaining organized filing systems for physical and digital records.

Managing incoming and outgoing mail.

Ordering and maintaining office supplies.

Manages requisitions and purchasing for library programs.

Assists with basic bookkeeping or financial tasks.

Assists with input of employee data for the payroll and/or HRIS system.

Assists with payroll processing.

Assists with various projects.

All other duties as assigned.

REQUIRED SKILLS AND ABILITIES:

Demonstrates a high degree of attention to detail and accuracy in work.

Organizes, analyzes, and prioritizes work skillfully and efficiently.

Establishes and maintains effective work procedures and schedules.

Operates library computers, accurately performs word processing, develops spreadsheets and databases, and utilizes other payroll, and HRIS systems as required.

Operates library business equipment.

Works independently with appropriate training and supervision.

Maintains professionalism and adheres to library policies and staff code.

REQUIRED EDUCATION/ EXPERIENCE:

High school diploma with some college or additional certification and a minimum of 2+ years of experience providing administrative assistance required.

Must have excellent computer skills and be highly proficient with computer software such

as Microsoft Suite, particularly with Word and Excel, and Google Workspace.

Experience with HR/Payroll software is preferred, but not required.

OTHER REQUIREMENTS:

Works assigned schedule, which may include evenings and weekends.

Assists other agencies/departments, as needed.