Federal Library Admin & Finance Assistant

Library Systems & Services Llc; Dayton (OH); On-site; USD 40,000 - 60,000; Full time

Benefits offered by this job

Health Care Plan (Medical, Dental &amp

Retirement Plan (401k, IRA)

Life Insurance (Basic, Voluntary &

Paid Time Off (Vacation, Sick & H

Family Leave (Maternity, Paternity)

Short Term & Long-Term Disability

Training & Development

Job summary

Library Systems & Services Llc in the Dayton, OH area is seeking an Administrative Assistant to support a federal library project. You will assist the Program Manager and staff with administrative, financial, and reporting tasks, ensuring accurate budgeting, invoices, and records management.

The role emphasizes customer service, compliance with government requirements, and secure handling of information. A high school diploma and 3–5 years of admin experience are preferred, with strong Microsoft

Qualifications

• US citizen required.
• Proficient in English.
• High School diploma or GED with 3–5 years of administrative support.
• Proficiency with office production software.
• Knowledge of Adobe Acrobat and creation/manipulation of PDFs.
• Administrative and bookkeeping experience, particularly financial bookkeeping.
• Willingness to gain knowledge of information technology and financial/reporting tools.

Responsibilities

• Provide administrative support to the Program Manager, project staff, and Government stakeholders to ensure efficient contract operations.
• Assist with budget tracking, financial reconciliations, purchase documentation, and preparation of monthly, quarterly, semiannual, and annual financial reports supporting multiple Government customer organizations.
• Prepare, review, and distribute monthly contract status reports, project metrics, meeting minutes, correspondence, and other contractual deliverables.
• Coordinate invoice preparation and support submission through Government electronic invoicing systems
• Maintain project files, financial records, correspondence, and administrative documentation in accordance with Government and company records management policies.
• Coordinate meetings, schedules, travel arrangements, customer communications, and logistics for project personnel.
• Assist with procurement documentation, vendor communications, purchase requests, subscription tracking, and administrative processing for library acquisitions.
• Monitor office supplies, Government-furnished property inventories, and administrative resources to support uninterrupted operations.
• Maintain spreadsheets, databases, dashboards, and tracking systems using Microsoft Office applications to support project management and financial oversight.
• Support contract transition activities, onboarding of new personnel, quality management documentation, and other special projects as assigned.
• Maintain confidentiality of Government information while ensuring compliance with applicable security, privacy, and contract requirements.

Skills

English proficiency

Administrative support

Budget tracking

Record keeping

Microsoft Office proficiency

PDF/document handling

Customer service

Independent work

Education

High School diploma or GED

Bachelor’s degree (Business Administration / Accounting / Finance / Office Administration)

Tools

Adobe Acrobat

Microsoft Office Suite (Excel, Word, Outlook, PowerPoint)

Job description

Library Systems & Services Llc in the Dayton, OH area is seeking an Administrative Assistant to support a federal library project. You will assist the Program Manager and staff with administrative, financial, and reporting tasks, ensuring accurate budgeting, invoices, and records management.

The role emphasizes customer service, compliance with government requirements, and secure handling of information. A high school diploma and 3–5 years of admin experience are preferred, with strong Microsoft