Senior Administrative Specialist - Data, Payroll & Operations

City of Hamilton, Ohio; Fairfield (OH); On-site; USD 32,000 - 48,000; Full time

Job summary

The City of Hamilton, OH is seeking an experienced clerical specialist to provide comprehensive office support across divisions under limited supervision. Responsibilities include data entry, scanning and filing, answering calls, processing payments, preparing reports, and coordinating with departments and boards.

Knowledge of mainframe systems and payroll processes is a plus. Requirements include a High School Diploma or GED with 3–5 years of secretarial experience, strong communication skills,

Qualifications

• Comprehensive knowledge of modern office procedures, practices and equipment.
• Ability to communicate well with others, both orally and in writing.
• Ability to organize and maintain accurate office records and files.

Responsibilities

• Greet, screen and direct visitors, telephone calls and messages.
• Enter data, prepare reports, and maintain departmental records.
• Prepare payroll for divisions with multiple contracts and assist in budgets.

Skills

Office procedures

Data entry

Communication

Customer service

Spreadsheets

Education

High School Diploma or GED

Tools

Mainframe systems

Job description

The City of Hamilton, OH is seeking an experienced clerical specialist to provide comprehensive office support across divisions under limited supervision. Responsibilities include data entry, scanning and filing, answering calls, processing payments, preparing reports, and coordinating with departments and boards.

Knowledge of mainframe systems and payroll processes is a plus. Requirements include a High School Diploma or GED with 3–5 years of secretarial experience, strong communication skills,