Junior Executive Assistant

Atlas Search; New York (NY); On-site; USD 65,000 - 80,000; Full time

Job summary

Atlas Search in New York City is seeking a Jr Executive Assistant to join our team. This role is the first point of contact for clients and visitors, delivering a welcoming experience in person and over the phone.

Responsibilities include receptionist duties, answering and routing calls, setting up board rooms, coordinating travel, managing office supplies and mail, and ensuring a tidy, secure front office.

Qualifications

• 1+ years of relevant experience.
• Strong MS Office skills.
• Excellent interpersonal and customer service abilities.
• Detail-oriented with a welcoming front-office mindset.

Responsibilities

• Welcome clients and visitors by greeting them in person or by telephone.
• Answering the phones and referring to the appropriate department or person.
• Maintain reception area cleanliness and monitor potential security risks.
• Setting up board room meeting space and providing refreshments to guests.
• Maintain and stock office supplies.
• Distributing and overseeing incoming and outgoing mail.

Skills

MS Office

Interpersonal skills

Customer service

Job description

Our client, a reputable financial services firm, is seeking a personable and detail-oriented Jr Executive Assistant to join their team in New York City. This professional will serve as the first point of contact for clients and visitors, delivering a welcoming experience both in person and over the phone.

The Jr Executive Assistant will handle reception area management, answer calls and direct them appropriately, set up board room spaces, and provide refreshments for guests. Responsibilities also include maintaining office supplies, booking travel arrangements, and overseeing the distribution of incoming and outgoing mail. A positive attitude and close attention to detail are essential for success in this fast-paced environment.

The annual base salary range is $65,000 to $80,000. Actual compensation offered to the successful candidate may vary from posted hiring range based upon geographic location, work experience, education, and/or skill level, among other things. Details about eligibility for bonus compensation (if applicable) will be finalized at the time of offer.

Job Responsibilities

• Welcome clients and visitors by greeting them either in person or by telephone
• Answering the phones and referring to the appropriate department or person.
• Maintain reception area cleanliness and monitor potential security risks
• Setting up board room meeting space and providing refreshments to guests
• Maintain and stock office supplies
• Distributing and overseeing incoming and outgoing mail

Job Requirements

• 1+ years of relevant experience
• Strong working knowledge of MS Office
• Exceptional interpersonal and customer service skills
• Strong attention to detail and a positive attitude

Please note: Official communication from Atlas Search or its employees will only come from email addresses ending in @atlassearchllc.com