Administrative Assistant

Confidential Company; New York (NY); On-site; USD 60,000 - 82,000; Full time

Job summary

Confidential Company in NYC is seeking an Administrative Assistant for Front Desk & Operations, onsite. The role supports a detail‑oriented investment team, manages the reception desk, phones, calendars, travel arrangements, and expense processing.

We require 3+ years in administration, a Bachelor’s degree, and proficiency with Microsoft Office and Teams; knowledge of Concur or similar expense systems is a plus. The job offers stability, a quiet office, and competitive benefits.

Qualifications

• 3+ years of administrative experience.
• Bachelor’s degree required.
• Proficiency with Microsoft Office and Teams; knowledge of Concur or similar expense tracking.

Responsibilities

• Serve as receptionist and front-desk liaison.
• Manage phones, calendars and scheduling for team members.
• Coordinate domestic and international travel arrangements.
• Process expenses and reconcile reports.
• Support investment team with ad hoc projects and events.

Skills

Administrative experience

Attention to detail

Multitasking

Communication

Education

Bachelor's degree

Tools

Microsoft Office

Teams

Concur

Job description

Administrative Assistant – Front Desk & Operations (NYC, Onsite)

Hoursare M-F, 9-5 (must be available after hours when needed).

• Must be currently working in an administrative role
• Must be NYC-based and able to commute daily
• Must be comfortable supporting highly detail-oriented professionals
• This role requires someone who can manage multiple requests simultaneously, follow up without reminders, and execute tasks accurately in a fast-paced environment. Attention to detail and timely communication are critical, as this position supports highly detail-oriented team members.

This position would be ideal for someone who:

• Values job stability and consistency over rapid career progression
• Must be able to work independently with little direction
• Is naturally dependable, reliable, communicative and detail-oriented
• Is comfortable working independently in a quieter office
• Takes pride in being the operational backbone of a small team

This highly visible role provides front-desk and administrative support in a fast-paced professional environment.

Responsibilities include acting as receptionist while also providing administrative and office management duties including managing phones and reception desk, maintaining inventory, maintain calendars, support investment team members, scheduling and coordinating internal and external meetings & Team meetings, supporting client visits, arranging domestic and international travel, processing expenses including reconciliation of expenses, and assisting with ad hoc projects such as client events. The position serves as a key liaison with internal teams and senior-level professionals, requiring excellent organization, attention to detail, discretion, and strong customer service skills.

Qualifications:

The ideal candidate has 3+ years of administrative experience, a bachelor’s degree, and proficiency in Microsoft Office, Teams and knowledge of Concur or other expense tracking program. Candidates must be highly organized, detail-oriented, proactive, and able to prioritize multiple tasks while working independently and collaboratively in a time-sensitive environment.

Salary range is $60-82,000 DOE plus benefits.