Team Executive Assistant

Hawthorne Lane; New York (NY); Hybrid; USD 70,000 - 100,000; Full time

Benefits offered by this job

Full benefits

401K

Bonus opportunities

Job summary

Hawthorne Lane is seeking an Executive Assistant to support several high-level executives in New York. You will manage complex calendars, coordinate domestic and international travel, and refine documents and presentations for leadership with discretion and professionalism.

The role emphasizes accuracy, timeliness, and service orientation, with a focus on delivering polished materials and seamless operations across the executive team. A strong command of Microsoft Office is essential.

Qualifications

• Five+ years of executive assistant experience in a professional services environment.
• Proficient in Microsoft Office; produce polished, accurate work.
• Client-focused with discretion and reliability.
• Ability to manage multiple priorities and deadlines.
• Attention to detail and accuracy.

Responsibilities

• Manage calendaring and scheduling for in-person and virtual meetings.
• Coordinate logistics for domestic and international travel including itineraries.
• Review, edit, and finalize documents, decks, agendas, and reports; distribute to leadership.
• Maintain deadline-tracking with invoicing, expense reports and reconciliation.
• Deliver exceptional service to internal and external clients.
• Manage executive driven projects from start to finish.
• Communicate with key players with clear channels and follow-through.

Skills

Executive support

Discretion

Microsoft Office

Calendar management

Travel coordination

Communication

Tools

Microsoft Office Suite

Job description

As the Executive Assistant to several high-level executives with this NY finance firm, you will provide reliable administrative support across scheduling, travel booking, document editing and finalization, daily office flow and much, much more. This finance firm is seeking a professional with a process-driven attitude, attention to detail, computer savviness and touch for providing quality service to others. This firm supports their administrative team through annual performance bonus opportunities and development.

Key Responsibilities

• Manage calendaring and scheduling needs for in-person and virtual meetings.
• Coordinate logistics for domestic and international travel including detailed itineraries and last-minute changes.
• Review, edit, and finalize documents, slide decks, agendas, meeting materials and reports; distribute to necessary parties connected with leadership.
• Maintain an accurate deadline-tracking system alongside financial materials, such as invoicing, expense reports and reconciliation.
• Deliver exceptional service to all internal and external clients.
• Manage executive driven projects from start to finish.
• Communicate with key players using strong, clear channels and follow-through on tasks.

Why You’ll Love Working Here

• Generous compensation package including full benefits, 401K, and bonus.
• Great team with positive, collaborative work environment.
• Opportunity for growth and advancement.

What We’re Looking For

• Experience. You bring five or more years of executive assistant experience within a professional services environment and understand what it takes to support busy professionals with confidence and discretion.
• Tech-savvy. You are highly proficient in Microsoft Office and work efficiently, leveraging advanced features to produce polished, accurate work.
• Client-focused. You enjoy being the person others can rely on and are motivated by providing exceptional support.
• On top of your game. You remain composed while juggling competing priorities and consistently deliver on deadlines.
• Perfectionist. Your attention to detail is second nature, and you take pride in producing accurate, polished work.

The salary listed reflects the anticipated compensation range for this position. Actual compensation will be determined based on relevant experience, qualifications, location, business considerations, and internal equity. Final offer amounts are determined at the employer’s discretion.

Essential to Hawthorne Lane’s successis our ability to attract talent from a range of backgrounds.

Our network reflects the diverse community around us, and we believein a workplace where everyone feels valued and empowered to succeed.

Applicants will not be discriminated againston the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.