Executive Administrative Assistant

Atlantic Group; New York (NY); On-site; USD 85,000 - 110,000; Full time

Job summary

A financial services firm in New York is seeking an Executive Administrative Assistant to provide comprehensive support to senior team members. The role involves managing complex schedules, coordinating travel, and handling confidential information with discretion. The ideal candidate will have 3–5 years of experience, excellent communication skills, and proficiency in Microsoft Office applications. This full-time position offers a competitive salary and is suited for a proactive team player.

Qualifications

• 3–5+ years of executive assistant or office administration experience, preferably in financial services.
• Ability to support multiple senior leaders simultaneously.
• Exceptional organizational skills with strong attention to detail.

Responsibilities

• Provide seamless administrative support to professionals across varying seniority levels.
• Manage complex calendars and coordinate meetings across multiple time zones.
• Coordinate domestic and international travel with detailed itineraries.

Skills

Organizational skills

Verbal communication

Written communication

Proficiency in Microsoft Outlook

Proficiency in Excel

Proficiency in Word

Proficiency in PowerPoint

Discretion and confidentiality

Time management

Job description

Overview

We are seeking a highly organized and professional Executive Administrative Assistant to support senior team members while also assisting with reception and operational responsibilities in the New York office, for a financial services client. The ideal candidate will thrive in a fast-paced environment, balancing complex schedules, travel coordination, and administrative tasks with discretion and efficiency.

Base pay range

$85,000.00/yr - $110,000.00/yr

Additional compensation types

Annual Bonus

Key Responsibilities

• Provide seamless administrative support to professionals across varying seniority levels
• Manage complex calendars and coordinate meetings across multiple time zones
• Coordinate domestic and international travel, preparing detailed itineraries and tracking changes
• Process expenses, payments, and itinerary adjustments with accuracy and timeliness
• Handle incoming mail, email, correspondence, and confidential requests with sound judgment
• Provide phone and inbox coverage for team members and EA colleagues as needed
• Serve as a liaison with internal departments, external vendors, and business contacts
• Assist with office events, team functions, and reception/visitor management
• Manage sensitive documents, presentations, and multi-party signature requests

Qualifications

• 3–5+ years of executive assistant or office administration experience (financial services industry preferred)
• Demonstrated ability to support multiple senior leaders simultaneously
• Proficiency in Microsoft Outlook, Excel, Word, and PowerPoint
• Exceptional organizational skills with strong attention to detail
• Excellent written and verbal communication abilities
• Professional, discreet, and capable of managing confidential information
• Team-oriented with a proactive, solutions-focused mindset

Seniority level

• Associate

Employment type

• Full-time

Job function

• Administrative

Industries

• Financial Services
• Administrative and Support Services