Executive Assistant

The Bachrach Group; New York (NY); On-site; USD 75,000 - 80,000; Full time

Job summary

The Bachrach Group in Manhattan seeks an Executive Assistant/Office Manager to support the CEO in a fast-paced environment. The role demands exceptional discretion, organization, and proactive communication, with duties spanning executive support, accounting, HR administration, and lease/insurance document management.

Ideal candidates have 5+ years in EA/Office Manager roles, strong calendar and high-volume communication skills, and proficiency with Outlook, Word, Excel, and QuickBooks Desktop.

Qualifications

• 5+ years of Executive Assistant or Office Manager experience supporting senior executives.
• Strong calendar management and high-volume communication experience.
• Excellent organizational, multitasking, and problem-solving skills.

Responsibilities

• Manage CEO calendar, appointments, and correspondence
• Coordinate meetings, prepare documents, and draft professional correspondence/legal documents
• Prepare leases, renewals, filings, and applications
• Maintain condominium records and compliance documentation
• Track COIs, tenant insurance, and vendor insurance expirations
• Coordinate with attorneys, accountants, vendors, property managers, insurance carriers, and clients
• Process renewals and maintain policy records
• Manage personal bill payments, insurance renewals, and financial records

Skills

Calendar management

Communication

Organization

Multitasking

Independence

Problem solving

Tools

Microsoft Outlook

Word

Excel

Adobe Acrobat

QuickBooks Desktop

Job description

New York , New Jersey Permanent Aug 12, 2026

Executive Assistant/Office Manager

Salary: $75,000-$80,000

Location: Manhattan

We are in search of an Executive Assistant for our client, a privately owned real estate and insurance company. In this role you will support the CEO in a fast-paced, high-demand environment. Exceptional attention to detail, discretion, strong organizational skills, and the ability to manage multiple priorities independently are required. The Ideal candidate should be proactive, able to take ownership, and communicate effectively.

Executive Support

• Manage CEO calendar, appointments, and correspondence
• Coordinate meetings, prepare documents, and draft professional correspondence/legal documents
• Prepare leases, renewals, filings, and applications
• Maintain condominium records and compliance documentation
• Track COIs, tenant insurance, and vendor insurance expirations
• Coordinate with attorneys, accountants, vendors, property managers, insurance carriers, and clients
• Process renewals and maintain policy records
• Manage personal bill payments, insurance renewals, and financial records

Accounting/Financial/HR Administration

• Process AP/AR and bookkeeping functions
• Reconcile bank accounts, credit cards, and financial records
• Utilize QuickBooks Desktop for daily accounting activities
• Process payroll and benefits administration
• Support 401(k), insurance enrollments, and employee records

Qualifications

• 5+ years of Executive Assistant or Office Manager experience supporting senior executives
• Strong calendar management and high-volume communication experience
• Excellent organizational, multitasking, and problem-solving skills
• Ability to work independently in a demanding environment
• Microsoft Outlook, Word, and Excel (intermediate to advanced), Adobe Acrobat, and QuickBooks Desktop

NY Headquarters
1430 Broadway, 13th Floor
New York, New York 10018