Receptionist

Joss Search; New York (NY); On-site; USD 65,000 - 80,000; Full time

Benefits offered by this job

Breakfast and lunch

Employee events

Onsite in Midtown Manhattan

Job summary

Joss Search is seeking a Team Assistant & Receptionist for their New York office, blending front‑of‑house duties with office coordination, vendor management, events, procurement, and project support.

The ideal candidate is proactive, detail‑oriented, service‑driven, and comfortable working with senior stakeholders. Five days onsite in Midtown Manhattan with 7:00 AM–7:00 PM shifts, potential overtime, breakfast and lunch provided, plus regular employee events.

Qualifications

• Bachelor's degree required.
• 1–3 years in private equity, investment management, hedge funds, or professional services.
• Experience managing calendars and coordinating travel.
• Strong written and verbal communication skills.
• Organized with ability to manage multiple priorities in a fast-paced environment.
• Proactive, resourceful and ownership-driven, with professionalism when dealing with senior stakeholders.

Responsibilities

• Serve as the first point of contact for visitors, clients, and employees.
• Manage reception and front‑of‑house operations.
• Coordinate conference rooms, meetings, catering, and guest logistics.
• Manage calendars, scheduling, and travel arrangements for team members.
• Maintain office spaces and ensure daily operational efficiency.
• Liaise with vendors, building management, and external service providers.
• Manage office supplies and procurement processes.
• Process invoices and expenses, and handle administrative documentation.
• Plan and execute employee events and office-wide initiatives.
• Support workplace projects and cross-office collaborations.

Skills

Calendar management

Reception/front-of-house

Vendor management

Event planning

Travel coordination

Communication

Attention to detail

Education

Bachelor's degree

Job description

Our client is a leading global alternative investment firm with a collaborative, high-performing culture and a strong focus on operational excellence. Due to continued growth within their New York office, they are seeking a Team Assistant & Receptionist to join their administrative team.

This is an excellent opportunity for an early-career professional looking to gain exposure to a fast-paced financial services environment while building experience across reception, office operations, workplace management, and business administration.

The Role

The Team Assistant & Receptionist will serve as a key administrative presence within the office, acting as the first point of contact for visitors while supporting the day-to‑day operations of a growing team. This role blends front‑of‑house responsibilities with broader office coordination, vendor management, event planning, procurement, and project support.

The ideal candidate is proactive, detail-oriented, service-driven, and excited to take ownership in a dynamic environment.

Responsibilities

• Act as the first point of contact for visitors, clients, and employees, creating a welcoming and professional office experience
• Manage reception and front-of-house operations
• Coordinate conference rooms, meetings, catering, and guest logistics
• Manage calendars, scheduling, and travel arrangements for team members as needed
• Maintain office spaces and help ensure the workplace operates efficiently on a daily basis
• Liaise with vendors, building management, and external service providers
• Manage office inventory, supplies, and procurement processes
• Process invoices, expenses, and administrative documentation
• Assist with planning and executing employee events, team activities, and office-wide initiatives
• Support workplace projects and operational improvements
• Partner with colleagues across global offices on administrative and business support initiatives
• Provide general administrative support to the broader team as needed

Qualifications

• Bachelor's degree required
• 1-3 years of professional experience within private equity, investment management, hedge funds, or professional services
• Experience managing calendars, scheduling meetings, and coordinating travel arrangements
• Strong written and verbal communication skills
• Highly organized with exceptional attention to detail and the ability to manage multiple priorities in a fast-paced environment
• Proactive, resourceful, and solutions-oriented with a strong sense of ownership and accountability
• Professional, polished, and confident interacting with senior stakeholders, clients, and external guests
• Strong interpersonal skills and a service-oriented approach

Compensation, Benefits & Schedule

• Complimentary breakfast and lunch, plus daily snacks and beverages
• Social clubs, employee events, and company celebrations throughout the year
• Five days onsite in Midtown Manhattan
• Reception coverage operates between 7:00 AM and 7:00 PM with staggered schedules across the team
• Overtime available based on business needs

Joss Search is proud to be an Equal Opportunity employer, passionately supporting and promoting equality, diversity and inclusion. We are committed to building an inclusive culture, respecting our individual differences and bringing our community together