Junior Administrative Assistant — Strategic Office Support

Bayer AG; Northern (KY); Hybrid; USD 32,000 - 42,000; Part time

Job summary

Stonington, IL is seeking an organized Administrative Assistant to provide essential clerical support to senior officials. You will manage scheduling, handle correspondence, and ensure smooth day-to-day operations in a fast-paced environment.

You will take dictation, transcribe documents, and coordinate interdepartmental communications. Ideal candidates have 1–3 years of administrative experience, strong planning skills, and proficiency with office software.

Qualifications

• 1–3 years of hands-on administrative support experience.
• Direct support to managers or senior officials preferred.
• Proven ability to manage schedules, correspondence, and office operations.

Responsibilities

• Schedule and coordinate appointments, meetings, and calendars for management officials.
• Answer calls, respond to inquiries, and provide accurate information professionally.
• Take dictation and transcribe memos, reports, and documents as required.
• Relieve officials of routine clerical tasks and minor administrative duties.
• Maintain electronic and physical filing systems for easy retrieval.
• Gather and compile information to support management decisions.
• Coordinate communication between departments and external stakeholders.
• Assist in planning and implementing office procedures and systems.
• Perform data entry, drafting, and preparing reports as needed.
• Support management with time-sensitive projects and special assignments.

Skills

Time management

Multitasking

Communication

Interpersonal skills

MS Office

Clerical procedures

File management

Data entry

Problem solving

Tools

MS Office Suite

Job description

Stonington, IL is seeking an organized Administrative Assistant to provide essential clerical support to senior officials. You will manage scheduling, handle correspondence, and ensure smooth day-to-day operations in a fast-paced environment.

You will take dictation, transcribe documents, and coordinate interdepartmental communications. Ideal candidates have 1–3 years of administrative experience, strong planning skills, and proficiency with office software.