US - Administrative Assistant (Entry)

Bayer AG; Illinois; On-site; USD 32,000 - 42,000; Part time

Job summary

Stonington, IL is seeking an organized Administrative Assistant to provide essential clerical support to senior officials. You will manage scheduling, handle correspondence, and ensure smooth day-to-day operations in a fast-paced environment.

You will take dictation, transcribe documents, and coordinate interdepartmental communications. Ideal candidates have 1–3 years of administrative experience, strong planning skills, and proficiency with office software.

Qualifications

• 1–3 years of hands-on administrative support experience.
• Direct support to managers or senior officials preferred.
• Proven ability to manage schedules, correspondence, and office operations.

Responsibilities

• Schedule and coordinate appointments, meetings, and calendars for management officials.
• Answer calls, respond to inquiries, and provide accurate information professionally.
• Take dictation and transcribe memos, reports, and documents as required.
• Relieve officials of routine clerical tasks and minor administrative duties.
• Maintain electronic and physical filing systems for easy retrieval.
• Gather and compile information to support management decisions.
• Coordinate communication between departments and external stakeholders.
• Assist in planning and implementing office procedures and systems.
• Perform data entry, drafting, and preparing reports as needed.
• Support management with time-sensitive projects and special assignments.

Skills

Time management

Multitasking

Communication

Interpersonal skills

MS Office

Clerical procedures

File management

Data entry

Problem solving

Tools

MS Office Suite

Job description

Stonington, IL, United States (On-site)

Contract (5 months 7 days)

Published 4 days ago

Administrative Assistant

Office Support

Job Summary

We are seeking a highly organized and detail-oriented professional to provide essential administrative and clerical support to senior officials and management. In this dynamic role, you will serve as a critical point of contact for internal and external communications, manage scheduling, handle correspondence, and ensure the smooth day-to-day operation of the office. Drawing on your experience and sound judgment, you will independently manage a variety of tasks while contributing creative solutions to administrative challenges. This position offers an excellent opportunity to apply your organizational expertise in a collaborative and fast-paced environment.

Responsibilities

• Schedule and coordinate appointments, meetings, and calendars for management officials
• Answer incoming calls, respond to inquiries, and provide accurate information to callers in a professional manner
• Take dictation and transcribe correspondence, memos, reports, and other documents as required
• Relieve officials of routine clerical work and minor administrative and business detail tasks
• Maintain and organize filing systems, both electronic and physical, ensuring easy retrieval of documents
• Gather, monitor, and compile information to support management decision-making
• Coordinate communication and activities between departments and external stakeholders
• Assist in planning and executing office procedures and administrative systems
• Perform a variety of clerical tasks including data entry, drafting correspondence, and preparing reports
• Support management with time-sensitive projects and special assignments as needed

Skills

• Strong planning and time management abilities with a proven capacity to prioritize effectively
• Excellent multitasking skills with the ability to manage competing demands in a fast-paced environment
• Outstanding written and verbal communication skills for professional interaction at all levels
• Strong interpersonal skills with the ability to build positive working relationships
• Extensive computer proficiency and knowledge of relevant office software applications
• Thorough knowledge of clerical and administrative procedures, systems, and best practices
• Ability to gather, monitor, and analyze information with a results-oriented mindset
• High degree of creativity, initiative, and sound judgment in problem-solving
• Strong coordination skills to facilitate smooth communication across teams and departments

Experience

• 1 to 3 years of hands-on experience in an administrative or business support role
• Demonstrated experience providing direct support to manager-level or senior officials
• Proven track record of managing schedules, correspondence, and office operations efficiently

This is a fantastic opportunity to join a forward-thinking organization where your administrative talents will be truly valued and recognized. You will play a pivotal role in supporting leadership, gaining exposure to a wide range of business functions, and growing your professional skill set in a stimulating and supportive work environment. If you are a motivated self-starter who thrives on variety and takes pride in delivering exceptional support, we encourage you to apply and become an integral part of our team.