Administrative Assistant

Tree Top Staffing LLC; United States; On-site; USD 42,000 - 54,000; Full time

Job summary

Tree Top Staffing LLC seeks an Administrative Assistant to provide day-to-day support to managers, staff, and office operations. The role involves handling communications, scheduling, documentation, reports, filing, travel coordination, and other administrative tasks with accuracy and efficiency.

The ideal candidate is detail-oriented, professional, proactive, and able to manage multiple priorities. Strong written and verbal communication, organization, and teamwork are essential.

Qualifications

• Proven administrative, office support, or assistant experience.
• Knowledge of office management systems, procedures, and best practices.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Excellent written and verbal communication skills.
• Strong organizational, time management, and prioritization skills.
• Ability to multitask and meet competing deadlines.
• Bachelor’s degree or equivalent experience preferred.

Responsibilities

• Answer, screen, and direct phone calls in a professional manner.
• Manage calendars, schedule meetings, and coordinate appointments.
• Prepare, edit, and distribute correspondence, memos, letters, forms, and other documents.
• Assist with the preparation of regularly scheduled reports.
• Maintain organized filing systems, contact lists, records, and office documentation.
• Coordinate travel arrangements and related logistics as needed.
• Submit, track, and reconcile expense reports.
• Support managers and team members with general administrative needs.
• Communicate professionally with employees, clients, vendors, and external partners.
• Ensure administrative tasks are completed accurately, efficiently, and on time.
• Maintain confidentiality when handling sensitive information.
• Help improve office organization, workflow, and administrative processes.

Skills

Communication

Multitasking

Organization

Time management

Customer service

Professionalism

Education

Bachelor’s degree or equivalent experience

Tools

Microsoft Office

Word

Excel

Outlook

PowerPoint

Job description

Our client is seeking a highly organized and dependable Administrative Assistant to provide day-to-day support to managers, employees, and office operations. This individual will help ensure the office runs smoothly by managing communication, scheduling, documentation, reports, filing, travel coordination, and other administrative tasks.

The ideal candidate is detail-oriented, professional, and proactive, with strong communication skills and the ability to manage multiple priorities accurately and efficiently.

Responsibilities:

• Answer, screen, and direct phone calls in a professional manner
• Manage calendars, schedule meetings, and coordinate appointments
• Prepare, edit, and distribute correspondence, memos, letters, forms, and other documents
• Assist with the preparation of regularly scheduled reports
• Maintain organized filing systems, contact lists, records, and office documentation
• Coordinate travel arrangements and related logistics as needed
• Submit, track, and reconcile expense reports
• Support managers and team members with general administrative needs
• Communicate professionally with employees, clients, vendors, and external partners
• Ensure administrative tasks are completed accurately, efficiently, and on time
• Maintain confidentiality when handling sensitive information
• Help improve office organization, workflow, and administrative processes

Qualifications:

• Proven administrative, office support, or assistant experience
• Knowledge of office management systems, procedures, and best practices
• Proficiency in Microsoft Office, including Word, Excel, Outlook, and PowerPoint
• Excellent written and verbal communication skills
• Strong organizational, time management, and prioritization skills
• Ability to multitask and manage competing deadlines
• High attention to detail and strong problem-solving ability
• Professional interpersonal and customer service skills
• Ability to work independently and collaboratively
• Bachelor’s degree or equivalent experience preferred

Ideal Candidate Profile:

The successful candidate will be a reliable, polished, and resourceful administrative professional who takes pride in keeping people, processes, and information organized. This individual should be comfortable managing a variety of tasks, communicating with professionalism, and supporting the team with accuracy, follow-through, and a service-oriented mindset.