Administrative Coordinator - Strategic Office Support

Constellation; Chicago (IL); On-site; USD 36,000 - 54,000; Full time

Job summary

Constellation is seeking a detail-oriented administrative assistant to provide general office and secretarial support to senior leaders. You will handle scheduling, dictation, file maintenance, inquiries, and other clerical tasks to keep the department running smoothly.

You will review timesheets, assist with payroll data, monitor budgets, and support special projects. The role requires proficiency with Windows, Excel, PowerPoint, and related systems, plus strong organizational and communication

Qualifications

• High school diploma or equivalent.
• 3-years administrative work experience.
• Demonstrated knowledge of PC and mainframe applications including Windows, EXCEL, PowerPoint, Access, EERS, PCARD, TIME, Passport, PeopleSoft, etc.
• Ability to multi-task and work with teams and independently under deadline pressure.
• Demonstrated administrative, organizing and planning skills.
• Demonstrated knowledge of corporate and business unit policies, procedures and practices.
• Demonstrated business acumen, customer awareness and ability to create value.
• Demonstrated ability to build consensus, establish trust, drive accountability and communicate effectively (written & verbal).

Responsibilities

• Provide general office and secretarial support to the Manager or Director, including typing, transcription, file maintenance, handling inquiries, scheduling meetings and appointments and other office support functions
• Reviews timesheets and reports and enters data into the payroll system.
• Monitor budget activities and analysis.
• Participate or handle special projects as appropriate.

Skills

Multitask and team work

Administrative, organizing & planning

Written & verbal communication

Education

High school diploma or equivalent

Tools

Excel

PowerPoint

Access

PeopleSoft

Passport

TIME

PCARD

Job description

Constellation is seeking a detail-oriented administrative assistant to provide general office and secretarial support to senior leaders. You will handle scheduling, dictation, file maintenance, inquiries, and other clerical tasks to keep the department running smoothly.

You will review timesheets, assist with payroll data, monitor budgets, and support special projects. The role requires proficiency with Windows, Excel, PowerPoint, and related systems, plus strong organizational and communication