Administrative Assistant

JNR Receuitment; Guaynabo (PR); On-site; USD 30,000 - 45,000; Full time

Job summary

A professional services firm in Puerto Rico is seeking a highly organized Administrative Assistant to join their team. The ideal candidate will provide administrative support to ensure the office operates efficiently. Responsibilities include answering phone calls, maintaining filing systems, preparing reports, and coordinating meetings. Strong communication and organizational skills are essential for success in this role. The candidate will also manage the office supplies inventory and act as the point of contact for clients.

Qualifications

• Ability to effectively communicate via phone and email.
• Experience in maintaining filing systems.
• Proficiency in creating and updating spreadsheets.

Responsibilities

• Answer and direct phone calls in a polite and professional manner.
• Maintain a filing system for important documents and records.
• Assist in the preparation of regularly scheduled reports.
• Develop and maintain a tracking system for office expenses and budgets.
• Coordinate meetings, appointments, and travel arrangements.
• Handle sensitive information confidentially.

Skills

Organizational skills

Communication skills

Attention to detail

Time management

Job description

Overview:We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will be responsible for providing administrative support to ensure efficient operation of the office. The Administrative Assistant will support managers and employees through a variety of tasks related to organization and communication. The candidate must be able to effectively communicate via phone and email, ensuring that all administrative duties are completed accurately and delivered with high quality and in a timely manner.

Responsibilities:

• Answer and direct phone calls in a polite and professional manner.
• Maintain a filing system for important documents and records.
• Assist in the preparation of regularly scheduled reports.
• Develop and maintain a tracking system for office expenses and budgets.
• Coordinate meetings, appointments, and travel arrangements for managers or supervisors.
• Create and update spreadsheets and databases with relevant information.
• Manage and maintain office supplies inventory.
• Assist in the preparation of presentations and reports as needed.
• Handle sensitive information in a confidential manner.
• Provide general administrative support to visitors and guests.
• Act as the point of contact for internal and external clients.
• Liaise with executive and senior administrative assistants to handle requests and queries from senior managers.