Administration Assistant

staffingsolutiongroup.com; New York (NY); On-site; USD 38,000 - 54,000; Full time

Job summary

Staffing Solution Group is seeking an Administrative Assistant to support the administration department and ensure smooth day-to-day operations. Responsibilities include cross-communication between departments, clerical work, and assisting executives.

Key duties involve managing office tasks, recording meeting minutes, and maintaining professional communication by email, mail, and phone. The role requires a high school diploma and at least 1 year of administrative experience, with strong

Qualifications

• High school graduate or equivalent.
• 1+ year of administrative experience.
• Proficient in Microsoft Office.
• Strong organizational and interpersonal skills.
• Proactive and approachable personality.

Responsibilities

• Manage office tasks: reports, filing, supplies, meetings.
• Attend meetings to record minutes.
• Maintain professional communication via email, mail, and phone.
• Answer and route phone calls.
• Arrange travel and bookings.
• Generate documents and presentations.
• Prepare invoices and reports and support bookkeeping.

Skills

Organization

Interpersonal skills

Time management

Proactivity

Attention to detail

Education

High School diploma or equivalent

Tools

Microsoft Office

Job description

We are searching for an Administrative Assistant to provide support to the administration department to ensure smooth day-to-day operations. This includes cross-communication between departments, clerical work, and assistant duties.

Responsibilities:

• Managing office tasks such as crafting reports, filing, reordering supplies, presentations, and setting up for meetings.
• Attend meetings to record minutes.
• Maintain professional and polite communication via email, mail, and over the phone.
• Answering phone calls and rerouting callers to the appropriate person.
• Anticipate any needs in order to ensure a positive and seamless experience.
• Providing real-time support by making appointments and staving off conflicts.
• Perform general office duties such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work.
• Greet visitors or callers and determine whether they should be given access to specific individuals.
• Handle travel arrangements such as booking flights and cars, and making restaurant and hotel reservations.
• Use computers to generate documents, reordering supplies, make notes from meetings, and create presentations.
• Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees, and boards of directors.
• Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database or presentation software.
• Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
• Other duties may be assigned.

Requirements:

• High School graduate or its equivalent
• Additional qualifications are a plus
• 1+ year of administrative experience
• Literate in Microsoft Office
• Good organizational skills
• Good interpersonal skills, desire to be proactive, and approachable personality
• Ability to give full attention to what other people are saying and to actively find ways to help them
• Ability to adjust actions in relation to others’ activities and manage one own’s time and others’ time