In-Office Part-Time Finance Coordinator — Detail-Driven

Travis Mills Foundation; Mount Vernon (ME); On-site; USD 25,000 - 39,000; Part time

Job summary

The Travis Mills Foundation seeks a part-time Finance Coordinator to maintain accurate financial records, enter bills in QuickBooks Online, manage vendor payments, and safeguard confidential information. The role requires strong organization, attention to detail, and the ability to work independently and with staff and vendors.

In-office position averaging about 24 hours per week with some evening/weekend events; flexibility to adjust hours with supervisor; responsibilities include mail

Qualifications

• HS diploma required; accounting coursework or experience preferred.
• 1–2 years finance experience with banking and bookkeeping exposure.
• Strong knowledge of Mac hardware and Apple operating systems.
• Proficiency with QuickBooks Online and MS Office suites.

Responsibilities

• Enter all bills and expenditures into QuickBooks Online promptly.
• Process vendor payments per established procedures and schedules.
• Maintain and organize accounts payable records for quick access.
• Monitor company credit cards for charges, payments, credits, and potential fraud.
• Verify and apply credits to vendor invoices in QBO.
• Establish and maintain vendor accounts; assist with monthly/quarterly/yearly closings.
• Manage outgoing mail and package shipping for TMF staff and materials.
• Process online merchandise orders and ensure timely shipment.
• Maintain confidentiality and professional conduct at all times.
• Answer phone professionally and work both independently and with the team.

Skills

Attention to detail

Organization

Communication

Critical thinking

Teamwork

Self-motivation

Problem solving

Independence

Education

HS diploma

Tools

QuickBooks Online

MacBook Air / macOS

Microsoft Office

Job description

The Travis Mills Foundation seeks a part-time Finance Coordinator to maintain accurate financial records, enter bills in QuickBooks Online, manage vendor payments, and safeguard confidential information. The role requires strong organization, attention to detail, and the ability to work independently and with staff and vendors.

In-office position averaging about 24 hours per week with some evening/weekend events; flexibility to adjust hours with supervisor; responsibilities include mail