Finance Coordinator

Travis Mills Foundation; Mount Vernon (ME); On-site; USD 25,000 - 39,000; Part time

Job summary

The Travis Mills Foundation seeks a part-time Finance Coordinator to maintain accurate financial records, enter bills in QuickBooks Online, manage vendor payments, and safeguard confidential information. The role requires strong organization, attention to detail, and the ability to work independently and with staff and vendors.

In-office position averaging about 24 hours per week with some evening/weekend events; flexibility to adjust hours with supervisor; responsibilities include mail

Qualifications

• HS diploma required; accounting coursework or experience preferred.
• 1–2 years finance experience with banking and bookkeeping exposure.
• Strong knowledge of Mac hardware and Apple operating systems.
• Proficiency with QuickBooks Online and MS Office suites.

Responsibilities

• Enter all bills and expenditures into QuickBooks Online promptly.
• Process vendor payments per established procedures and schedules.
• Maintain and organize accounts payable records for quick access.
• Monitor company credit cards for charges, payments, credits, and potential fraud.
• Verify and apply credits to vendor invoices in QBO.
• Establish and maintain vendor accounts; assist with monthly/quarterly/yearly closings.
• Manage outgoing mail and package shipping for TMF staff and materials.
• Process online merchandise orders and ensure timely shipment.
• Maintain confidentiality and professional conduct at all times.
• Answer phone professionally and work both independently and with the team.

Skills

Attention to detail

Organization

Communication

Critical thinking

Teamwork

Self-motivation

Problem solving

Independence

Education

HS diploma

Tools

QuickBooks Online

MacBook Air / macOS

Microsoft Office

Job description

Position Summary

The Finance Coordinator is a Part-Time position that plays a critical role in ensuring the accuracy and completeness of the Travis Mills Foundation's financial records. This position requires high attention to detail, self-motivation, and independent critical thinking skills, and a proactive financial mindset. Maintaining confidentiality and meeting deadlines is essential. The Finance Coordinator must work effectively within a team environment, communicate professionally with staff members and vendors, and demonstrate strong organizational and technical skills. Flexibility in scheduling is available, with occasional evening and weekend hours required to support TMF events.

Essential Duties and Responsibilities

• Accurately enters all bills and expenditures into Quickbooks Online (QBO) in a timely manner. Processes vendor payments in accorsance with established proceedures and payment schedules. Responsible for managing the [e-mail] email.
• Ensures all expenses are properly appropriated and classified accurately.
• Maintains and organizes all accountspayable (A/P) so records are accurate, accessible, and readily available when needed.
• Monitors TMF credit cards daily for pending charges, payments, credits and potential fraud.
• Verify and track all credits in QBO and apply them correctly to vendor invoices.
• Establishes all new vendors and maintains current vendor accounts.
• Assists with any/all monthly, quarterly, and yearly financial closing.
• Responsible for all outgoing mail and package shipping for TMF, including staff materials, programming materials, and occasional bulk mailings.
• Process and fulfills online merchandise orders, including accurately packaging items and ensuring orders are shipped in a timely manner.
• Always demonstrates professionalism and confidentiality at all times.
• Maintains administrative office spaces in a clean, organized, and professional menner.
• Performs other duties as required.
• Ability to answer phone calls professionally and work independently throughout the workday.

Hours and Scheduling

This is a part-time in office position averaging approximately 24 hours per week. School day hours are available, with flexible days and hours coordinated with the supervisor to meet the needs of the Foundation and the responsibilities of the position. Occasional evening and weekend hours are required to support Travis Mills Foundation events. The Travis Mills Foundation believes in promoting internally when employees excel at their positions.

Minimum Qualifications (Knowledge, Skills and Abilities)

• HS diploma required. Relevant coursework or experience in. accounting is preferred.
• Minimum 1-2 years of finance experience with exposureto banking and bookkeeping using Quickbooks Online preferred.
• Strong knowledge of Macbook Air computers and the Apple operating systems.
• Knowledge of Microsoft Office and various banking and financial platforms.
• Strong IT skills and technical troubleshooting abilities are highly encouraged.
• Excellent organization and communication skills.
• Strongattention to detail and the ability to meet deadlines.
• Critical thinking skills and the ability to identify and resolve issues proactively.
• Demonstratesa willingness to learn, develop new skills, and cross-train in various areas of the Finance Department to support departmental needs and provide team coverage.
• Ability to work independentlyand collaborativelyas part of a team.

Our Mission and Core Values

At the Travis Mills Foundation, our Mission and Core Values are of the utmost importance.
Family- Focused-everyone from out staff, donors, volunteers, constituents, and the community at large are treated like family.

Honest and Inclusive-We are honest with one another and respect one another's opinions. Team members and guest feel important, valued, and empowered to be themselves.

Growth & Development-Staff is encouraged to grow personally and professionally.

Positive Reputation-We pride ourselves on providing families with and experience "better than Disney World". We act with mission-first mindset and focus on providing the highest quality of customer service.