Hybrid VC Executive Assistant to Partners — Unlimited PTO

Advice Personnel; New York (NY); Hybrid; USD 130,000 - 150,000; Full time

Benefits offered by this job

Bonus potential

401k

Unlimited PTO

Healthcare benefits

Job summary

Advice Personnel in New York is seeking an Executive Assistant to support two Partners in a boutique, Soho-based office. This high-touch role requires excellent organizational skills, proactive ownership of projects, and seamless calendar and travel management in a fast-paced environment.

The position is hybrid, with 3 days in the firm’s SoHo office and 2 days remotely. The ideal candidate thrives on multi-tasking, handling sensitive matters, and delivering polished, discreet support for both

Qualifications

• 5+ years of experience as an Executive Assistant, Personal Assistant, Office Manager, or similar high-level support role.
• Experience supporting founders, partners, senior executives, investors, or high-net-worth individuals is strongly preferred.
• Background in venture capital, private equity, investment management, financial services, technology, or fast-paced environments is a plus.
• Strong calendar and travel management skills; excellent written and verbal communication.

Responsibilities

• Manage complex calendars for senior Partners with frequent changes and competing priorities.
• Coordinate meetings with investors, executives, founders, business partners, and external contacts.
• Prepare for important meetings with materials and background information.
• Manage domestic and international travel, including arrangements and itineraries.
• Draft and coordinate email communications and follow-ups.
• Track outstanding requests and follow-ups; support special projects and research.
• Support planning of firm meetings, dinners, investor events, and conferences.
• Handle personal scheduling and administrative needs for the Founder.
• Oversee day-to-day office environment and vendor coordination.
• Maintain confidential business and personal information with discretion.

Skills

Calendar management

Travel coordination

Executive support

High discretion

Project coordination

Prioritization

Communication

Problem solving

Job description

Advice Personnel in New York is seeking an Executive Assistant to support two Partners in a boutique, Soho-based office. This high-touch role requires excellent organizational skills, proactive ownership of projects, and seamless calendar and travel management in a fast-paced environment.

The position is hybrid, with 3 days in the firm’s SoHo office and 2 days remotely. The ideal candidate thrives on multi-tasking, handling sensitive matters, and delivering polished, discreet support for both