Executive Assistant to Founder & Managing Partner (Hybrid, NYC)

HRB; New York (NY); Hybrid; USD 80,000 - 130,000; Full time

Job summary

HRB in New York City is seeking an Executive Assistant / Office Manager to support its Founder & Managing Partner and oversee day-to-day operations for the New York office.

The role requires managing an active calendar across time zones, coordinating luxury travel, and partnering with the Chief of Staff to keep priorities on track, while ensuring the office runs smoothly in a fast-growing environment.

Qualifications

• 5+ years of executive assistant experience supporting C-level executives or founders.
• Demonstrated ability to manage highly complex calendars and executive travel across time zones.
• Strong organizational skills with meticulous attention to detail.
• Professional, polished communication and the ability to anticipate needs.

Responsibilities

• Provide high-level executive support to the Founder & Managing Partner.
• Manage an extremely active calendar, coordinating internal and external meetings across multiple time zones.
• Coordinate complex domestic and international travel, including luxury arrangements and detailed itineraries.
• Serve as a strategic partner to the Founder and align priorities with the Chief of Staff.
• Oversee the day-to-day operations of the New York office.
• Ensure conference rooms and common areas are organized and presentation-ready.
• Manage office supplies, pantry, deliveries, vendors, and general office logistics.
• Coordinate onboarding for new hires and support growing team operations.
• Assist with team events, meetings, and operational initiatives.
• Lead ad hoc administrative and operational projects as needed.

Skills

Executive support

Calendar management

Travel coordination

Office management

Stakeholder communication

Job description

HRB in New York City is seeking an Executive Assistant / Office Manager to support its Founder & Managing Partner and oversee day-to-day operations for the New York office.

The role requires managing an active calendar across time zones, coordinating luxury travel, and partnering with the Chief of Staff to keep priorities on track, while ensuring the office runs smoothly in a fast-growing environment.