Senior Executive Assistant to Partners (Hybrid, NYC)

ElevenHundred+; New York (NY); Hybrid; USD 90,000 - 120,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

Retirement benefits

Paid time off

Job summary

ElevenHundred+ in New York is seeking an Executive Assistant to provide high-level administrative support to senior-level partners, including calendar, travel, client meetings and event management in a fast-paced professional-services environment.

The ideal candidate is polished, proactive and discreet, with outstanding organizational and communication skills, the ability to handle confidential information, and a collaborative, client-focused mindset.

Qualifications

• At least five years of executive assistant experience supporting senior-level partners or executives, preferably within a leading law firm or similarly sophisticated professional-services environment.
• Advanced proficiency in Outlook, Word, Adobe Acrobat and DocuSign; Ramp experience a plus.
• Proven experience coordinating complex meetings and travel across time zones and adapting quickly to changing schedules.
• Strong judgment and discretion, including the ability to prioritize competing requests and handle confidential information.
• Ability to build trusted relationships with partners, attorneys and senior leaders.
• Excellent organizational, written and verbal communication skills.
• Positive attitude and a collaborative, team-first mentality.

Responsibilities

• Serve as gatekeeper for senior-level partners, managing complex, frequently changing calendars across time zones.
• Prepare agendas and briefing materials in advance, and track deadlines, follow-ups and upcoming professional and personal commitments.
• Triage email and calls, draft correspondence and serve as a polished liaison with clients, counterparties and colleagues.
• Maintain organized files and contact lists, and assist with select personal scheduling and errands as needed.
• Arrange complex travel through Ramp, maintain traveler profiles and proactively manage delays and itinerary changes.
• Prepare expense reports and reconcile Ramp transactions.
• Make and manage a high volume of lunch and dinner reservations, and coordinate client meetings and dinners.
• Track client preferences and milestones, and send client gifts on behalf of partners.
• Coordinate with the Office Administrator to greet and host clients and visitors, and back up office lunch and client meeting food orders.
• Plan partner meetings, client events and off-sites, and assist the Office Administrator with internal events.
• Support new client and matter intake, including conflict check submissions and new matter opening.
• Prepare, circulate and track client engagement letters through signature.
• Provide document formatting, signature page and closing support, including DocuSign routing.
• Handle time-sensitive requests, including outside normal business hours, with sound judgment and discretion.
• Provide backup coverage for other executive assistants and keep shared calendars and databases current.
• Lead or support other Administration initiatives and special projects as business needs evolve.

Skills

Calendar management

Travel coordination

Client relations

Discretion & judgment

Written & verbal communication

Organizational skills

Hybrid work adaptability

Tools

Ramp

Outlook

Word

Adobe Acrobat

DocuSign

Job description

ElevenHundred+ in New York is seeking an Executive Assistant to provide high-level administrative support to senior-level partners, including calendar, travel, client meetings and event management in a fast-paced professional-services environment.

The ideal candidate is polished, proactive and discreet, with outstanding organizational and communication skills, the ability to handle confidential information, and a collaborative, client-focused mindset.