Executive Assistant – Hybrid Venture Capital Firm (SoHo) – $130-150k+B

Advice Personnel; New York (NY); Hybrid; USD 130,000 - 150,000; Full time

Benefits offered by this job

Bonus potential

401k

Unlimited PTO

Healthcare benefits

Job summary

Advice Personnel in New York is seeking an Executive Assistant to support two Partners in a boutique, Soho-based office. This high-touch role requires excellent organizational skills, proactive ownership of projects, and seamless calendar and travel management in a fast-paced environment.

The position is hybrid, with 3 days in the firm’s SoHo office and 2 days remotely. The ideal candidate thrives on multi-tasking, handling sensitive matters, and delivering polished, discreet support for both

Qualifications

• 5+ years of experience as an Executive Assistant, Personal Assistant, Office Manager, or similar high-level support role.
• Experience supporting founders, partners, senior executives, investors, or high-net-worth individuals is strongly preferred.
• Background in venture capital, private equity, investment management, financial services, technology, or fast-paced environments is a plus.
• Strong calendar and travel management skills; excellent written and verbal communication.

Responsibilities

• Manage complex calendars for senior Partners with frequent changes and competing priorities.
• Coordinate meetings with investors, executives, founders, business partners, and external contacts.
• Prepare for important meetings with materials and background information.
• Manage domestic and international travel, including arrangements and itineraries.
• Draft and coordinate email communications and follow-ups.
• Track outstanding requests and follow-ups; support special projects and research.
• Support planning of firm meetings, dinners, investor events, and conferences.
• Handle personal scheduling and administrative needs for the Founder.
• Oversee day-to-day office environment and vendor coordination.
• Maintain confidential business and personal information with discretion.

Skills

Calendar management

Travel coordination

Executive support

High discretion

Project coordination

Prioritization

Communication

Problem solving

Job description

A Soho based Venture Capital firm is seeking an Executive Assistant to join its boutique office. This is a dynamic, high-touch role supporting two Partners while also taking ownership of the overall office environment.

The position is ideal for an experienced assistant who thrives in a fast-moving setting, enjoys wearing multiple hats, and is equally comfortable managing a high volume executive schedule, handling sensitive personal matters, coordinating special projects, and making sure the office is running seamlessly.

The Founder has a wide range of professional commitments and relationships across the investment and entrepreneurial communities, so this person will need to be exceptionally organized, thoughtful, and proactive. The strongest candidate will be someone who naturally thinks ahead, understands how to prioritize without constant direction, and takes real ownership over both large projects and the smaller details that keep an executive’s day moving efficiently.

This is a hybrid role, working 3 days in the firm’s SoHo based office and 2 days remotely.

Responsibilities

• Manage complex calendars for senior Partners, including frequent changes, competing priorities, and time-sensitive requests
• Coordinate meetings with investors, executives, founders, business partners, and other external contacts
• Ensure executives are prepared for important meetings by organizing relevant materials, background information, and key details in advance
• Manage domestic and international travel, including transportation, accommodations, reservations, itineraries, and last-minute adjustments
• Draft and coordinate email correspondence, introductions, follow-ups, and other communications
• Keep track of outstanding requests, commitments, introductions, and follow-up items
• Assist with a broad range of special projects and research assignments
• Support the planning and coordination of firm meetings, dinners, investor events, conferences, and other gatherings
• Handle personal scheduling, appointments, reservations, purchases, travel, and other administrative needs for the Founder
• Coordinate apartment and household-related projects, including repairs, renovations, vendors, deliveries, and building access
• Work with contractors, service providers, designers, building staff, and other outside vendors as needed
• Oversee the day-to-day office environment, including supplies, food and beverage, maintenance, vendors, deliveries, and general upkeep
• Ensure conference rooms, common areas, and the broader office are organized and prepared for employees and guests
• Manage executive expenses, receipts, reimbursements, renewals, and other administrative items
• Step in on unexpected professional, personal, or office-related matters and independently work toward a solution
• Handle confidential business and personal information with a high degree of discretion

Qualifications

• 5+ years of experience as an Executive Assistant, Personal Assistant, Office Manager, or in a similarly high-level support capacity
• Experience supporting a Founder, Partner, senior executive, investor, or high-net-worth principal strongly preferred
• Background within venture capital, private equity, investment management, financial services, technology, or another fast-paced professional environment is a plus
• Strong calendar, travel, organizational, and project-management skills
• Excellent written and verbal communication skills
• Comfortable drafting correspondence and communicating with senior-level internal and external stakeholders
• Highly proactive with the ability to anticipate needs and operate independently
• Strong judgment and the ability to prioritize effectively when multiple matters are moving at once
• Resourceful and solutions-oriented with strong follow-through
• Comfortable handling a blend of business, personal, and office-management responsibilities
• Polished, discreet, adaptable, and highly detail-oriented
• Collaborative, low ego, and willing to pitch in wherever needed

Base Salary: $130k- $150k plus bonus, benefits, 401k, and unlimited PTO

The above salary range represents Advice's good faith and reasonable estimate of the possible base compensation range at the time of posting and is not reflective of the total compensation package, which may also include benefits, equity and other non-cash incentives.

If this particular role isn't the ideal fit, please feel free to share this posting with anyone in your network who might be open to learning more. Referrals are always appreciated!