Hybrid Administrative Assistant to Boutique Team

HRB; New York (NY); On-site; USD 75,000 - 100,000; Full time

Benefits offered by this job

Excellent Benefits

401K

Job summary

Executive Search Firm seeks an Administrative Assistant to support its boutique team in Midtown West, NYC, with occasional Westchester work. You will manage executive outreach, calendar management, and day-to-day operations, collaborating closely with senior leadership.

The ideal candidate is organized, proactive, tech-savvy, and a strong communicator who thrives in a fast-paced environment. Role requires in-office presence 4x–5x per week with potential 5x/week based on business needs.

Qualifications

• Bachelor's degree or equivalent professional experience.
• 2+ years of experience in admin, recruiting coordination, or client service.
• Excellent written and verbal communication, able to represent senior leadership.
• Strong discretion and professionalism with confidential information.
• Proficiency with Microsoft Outlook, Teams, Word, and Excel; familiarity with LinkedIn Recruiter/Notion/Claude.

Responsibilities

• Manage LinkedIn Recruiter inbox and respond professionally on behalf of the Head of the boutique team.
• Complete daily outreach lists and provide follow up for active searches.
• Schedule calls, invite meetings with relevant context and candidate records.
• Coordinate client scheduling, interviews across time zones, and reschedules.

Skills

Organizational skills

Communication

Discretion

Problem-solving

Multitasking

Education

Bachelor's degree

Tools

Outlook

Teams

Word

Excel

LinkedIn Recruiter

Loxo

Notion

Claude

Job description

Executive Search Firm seeks an Administrative Assistant to support its boutique team in Midtown West, NYC, with occasional Westchester work. You will manage executive outreach, calendar management, and day-to-day operations, collaborating closely with senior leadership.

The ideal candidate is organized, proactive, tech-savvy, and a strong communicator who thrives in a fast-paced environment. Role requires in-office presence 4x–5x per week with potential 5x/week based on business needs.