Hybrid Part-Time Executive Assistant & Office Manager

TriNetX, LLC; Cambridge (MA); Hybrid; USD 39,000 - 47,000; Part time

Job summary

TriNetX, LLC in Cambridge, MA is seeking a Jr. Executive Assistant to support the extended leadership team and manage daily office operations in a hybrid role with three days onsite.

The ideal candidate is highly organized, proactive, and discreet, with 1–3 years of administrative experience, strong MS Office skills, and the ability to coordinate calendars, travel, and office logistics.

Qualifications

• 1–3 years of administrative, executive assistant, office management or related experience.
• Strong organizational, time-management, and communication skills.
• Ability to manage multiple priorities with attention to detail.
• Professional, approachable, and service-oriented.
• Ability to work independently and collaboratively.
• Ability to handle confidential information with discretion.
• Proficiency with Microsoft Office.

Responsibilities

• Manage daily office operations and maintain a welcoming, organized workplace.
• Provide administrative support to members of the extended leadership team.
• Manage calendars and coordinate meetings across multiple time zones.
• Coordinate domestic and international travel and assist with expense reports.
• Order and maintain office supplies, snacks, equipment, and weekly office lunches.
• Assist with employee badge requests and tenant portal requests in collaboration with the Executive Assistant and Facilities Management.
• Coordinate office repairs, deliveries, maintenance, and other workplace needs.
• Support office events, on-site meetings, celebrations, and employee activities.
• Serve as a point of contact for employees, visitors, vendors, and external partners at TriNetX's Global Headquarters in Cambridge, MA.
• Support special projects and additional administrative needs as required

Skills

Organizational skills

Time management

Communication

Discretion

Independence / self-motivation

Tools

Microsoft Office

Slack

Microsoft Teams

Job description

TriNetX, LLC in Cambridge, MA is seeking a Jr. Executive Assistant to support the extended leadership team and manage daily office operations in a hybrid role with three days onsite.

The ideal candidate is highly organized, proactive, and discreet, with 1–3 years of administrative experience, strong MS Office skills, and the ability to coordinate calendars, travel, and office logistics.