Hybrid Office & Engagement Coordinator (Boston)

jbb; Boston (MA); On-site; USD 40,000 - 41,000; Full time

Benefits offered by this job

Hybrid workplace

401k with match

Stock options

PTO

Employee resource groups

JB&B University training

Job summary

JB&B seeks an Office Assistant for our Boston office to streamline daily operations, handle communications, greet clients, and manage data entry. You will coordinate vendors, support onboarding, and contribute to a positive, efficient workplace culture.

Role requires on-site work five days a week in Boston, with occasional remote Fridays. You will collaborate with Marketing and HR on events, maintain the CRM, calendars, and learning platforms, and help manage safety, compliance, and office

Qualifications

• Minimum two years of administrative or executive support experience.
• Experience in event planning.

Responsibilities

• Manage daily operations of the Boston office and serve as a primary point of contact for office-related requests.
• Establish and maintain relationships with vendors, building management, and service providers.
• Coordinate office maintenance, repairs, furniture servicing, and workspace improvements.
• Monitor office supply inventory and draft budget proposals for the following year.
• Serve as receptionist and handle incoming calls as needed.
• Oversee office seating, moves, and workstation coordination with the Senior Office Manager.
• Plan and execute employee engagement activities and office events.
• Coordinate communications with Marketing and HR for events and outreach.
• Support onboarding, new hires, interns, and orientation activities.
• Maintain the Boston Office CRM system and master calendars.
• Administer JBBU platform with learning materials and procure rewards.
• Ensure safety and security procedures are followed and coordinate Emergency Action Plan activities.

Skills

Self-starter

Independent worker

Excellent communication

Team collaboration

Attention to detail

Administrative support

Event planning

Education

High school diploma or GED

Bachelor’s degree preferred

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

SharePoint

Airtable

Canva

Camtasia

Docebo

Job description

JB&B seeks an Office Assistant for our Boston office to streamline daily operations, handle communications, greet clients, and manage data entry. You will coordinate vendors, support onboarding, and contribute to a positive, efficient workplace culture.

Role requires on-site work five days a week in Boston, with occasional remote Fridays. You will collaborate with Marketing and HR on events, maintain the CRM, calendars, and learning platforms, and help manage safety, compliance, and office