Executive Assistant & Office Administrator — Hybrid (Boston)

Beacon Hill; Boston (MA); Hybrid; USD 80,000 - 100,000; Full time

Job summary

Beacon Hill is working with a global investment management client in Boston to hire an Executive Assistant / Office Administrator. Support senior leaders, oversee daily office operations, and help coordinate a newly established Boston office.

The role requires 3+ years of administrative experience, strong organizational skills, and the ability to work independently in a small office setting. The position offers a hybrid work model and exposure to senior leadership.

Qualifications

• 3+ years of executive support or administrative experience.
• Strong organizational skills and attention to detail.
• Ability to work independently in a small office environment.

Responsibilities

• Manage calendars, travel arrangements, expenses, and meeting logistics for senior executives.
• Coordinate office operations, vendor relationships, subscriptions, supplies, and facility needs.
• Prepare presentation materials and support business development efforts; assist with onboarding, HR processes, and records management.

Skills

Executive support

Office management

Calendar management

Education

Degree preferred

Tools

Microsoft Office

Job description

Beacon Hill is working with a global investment management client in Boston to hire an Executive Assistant / Office Administrator. Support senior leaders, oversee daily office operations, and help coordinate a newly established Boston office.

The role requires 3+ years of administrative experience, strong organizational skills, and the ability to work independently in a small office setting. The position offers a hybrid work model and exposure to senior leadership.