Hybrid NYC Executive Office Manager & Personal Assistant

InfoTrack US; New York (NY); Hybride; USD 85 000 - 115 000; Plein temps

Avantages offerts par ce poste

401(k) Match

Medical, Dental, & Vision Insurance

Disability, Life, and AD&D Insurance

20 Days PTO

11 Paid Holidays

Be Me Time

Matching Gift Program

Résumé du poste

InfoTrack US is seeking an Office Manager / Personal Assistant to the CEO to ensure smooth day-to-day operations and provide high-level executive support in a fast-paced technology environment. This hybrid role, based in New York City, requires in-office presence at least three days per week and involves calendar management, travel coordination, vendor relationships, and confidential project work.

The role reports to the CEO and supports the executive leadership team, with a competitive base

Qualifications

• 3+ years of experience supporting C-suite executives.
• Experience as an Office Manager, Executive Assistant, and/or Personal Assistant.

Responsabilités

• Manage daily office operations and vendor relationships.
• Oversee office supplies, facilities, security, maintenance, and the overall workplace experience.
• Coordinate onboarding logistics and office events.
• Manage the CEO's complex calendar and meeting schedule.
• Coordinate domestic and international travel arrangements and itineraries.
• Screen correspondence and prioritize communications.
• Prepare agendas, presentations, and meeting materials.
• Take meeting minutes and track follow-up actions and deliverables.
• Process expenses, invoices, and approvals.
• Support Board of Directors and executive leadership meetings.

Connaissances

Executive support

Office administration

Calendar management

Formation

Bachelor's degree or equivalent

Outils

G Suite

MS Office

Description du poste

InfoTrack US is seeking an Office Manager / Personal Assistant to the CEO to ensure smooth day-to-day operations and provide high-level executive support in a fast-paced technology environment. This hybrid role, based in New York City, requires in-office presence at least three days per week and involves calendar management, travel coordination, vendor relationships, and confidential project work.

The role reports to the CEO and supports the executive leadership team, with a competitive base