Junior Executive Assistant

TriNetX, LLC; Cambridge (MA); Hybrid; USD 39,000 - 47,000; Part time

Job summary

TriNetX, LLC in Cambridge, MA is seeking a Jr. Executive Assistant to support the extended leadership team and manage daily office operations in a hybrid role with three days onsite.

The ideal candidate is highly organized, proactive, and discreet, with 1–3 years of administrative experience, strong MS Office skills, and the ability to coordinate calendars, travel, and office logistics.

Qualifications

• 1–3 years of administrative, executive assistant, office management or related experience.
• Strong organizational, time-management, and communication skills.
• Ability to manage multiple priorities with attention to detail.
• Professional, approachable, and service-oriented.
• Ability to work independently and collaboratively.
• Ability to handle confidential information with discretion.
• Proficiency with Microsoft Office.

Responsibilities

• Manage daily office operations and maintain a welcoming, organized workplace.
• Provide administrative support to members of the extended leadership team.
• Manage calendars and coordinate meetings across multiple time zones.
• Coordinate domestic and international travel and assist with expense reports.
• Order and maintain office supplies, snacks, equipment, and weekly office lunches.
• Assist with employee badge requests and tenant portal requests in collaboration with the Executive Assistant and Facilities Management.
• Coordinate office repairs, deliveries, maintenance, and other workplace needs.
• Support office events, on-site meetings, celebrations, and employee activities.
• Serve as a point of contact for employees, visitors, vendors, and external partners at TriNetX's Global Headquarters in Cambridge, MA.
• Support special projects and additional administrative needs as required

Skills

Organizational skills

Time management

Communication

Discretion

Independence / self-motivation

Tools

Microsoft Office

Slack

Microsoft Teams

Job description

POSITION TITLE: Jr. Executive Assistant (Part-Time)

LOCATION: Cambridge, MA (hybrid)

This position reports to our global HQ in Cambridge, MA and is hybrid with 3 days onsite.

Who We Are:TriNetX connects healthcare organizations and researchers across the globe so they can see what’s happening in real patient populations—not guesses, not simulations.
Our aim is simple and ambitious: Provide a clear path to trustworthy answers, whether your goal is to create promising new therapies, publish groundbreaking research, or improve health outcomes.
We keep identifiable data where it belongs—inside more than 11,000+ clinical sites across 20+ countries—preserving security, provenance, and granularity. Our trusted partnerships with providers ensure high-fidelity data, and a properly governed linkage back to individual patients.
At TriNetX, we enable life sciences, healthcare, and academic institutions to strengthen human health—with data you can trace, evidence you can defend, and answers you can trust.

Who We Are Looking For:

The Junior Executive Assistant / Office Manager provides administrative support to the extended leadership team while managing day-to-day office operations. This role is ideal for an organized, proactive, and detail-oriented professional who enjoys supporting employees, coordinating workplace needs, and keeping the office running smoothly.

What You Will Be Doing:

• Manage daily office operations and maintain a welcoming, organized workplace.
• Provide administrative support to members of the extended leadership team.
• Manage calendars and coordinate meetings across multiple time zones.
• Coordinate domestic and international travel and assist with expense reports.
• Order and maintain office supplies, snacks, equipment, and weekly office lunches.
• Assist with employee badge requests and tenant portal requests in collaboration with the Executive Assistant and Facilities Management.
• Coordinate office repairs, deliveries, maintenance, and other workplace needs.
• Support office events, on-site meetings, celebrations, and employee activities.
• Serve as a point of contact for employees, visitors, vendors, and external partners at TriNetX' Global Headquarters in Cambridge, MA.
• Support special projects and additional administrative needs as required

What You Bring toTriNetX:

• 1-3 years of administrative, executive assistant, office management or related experience.
• Strong organizational, time-management, and communication skills.
• Ability to manage multiple priorities with attention to detail.
• Professional, approachable, and service-oriented.
• Ability to work independently and collaboratively.
• Ability to handle confidential information with discretion.
• Proficiency with Microsoft Office.

Preferred:

• Experience with Slack, Microsoft Teams, or similar collaboration tools.

TriNetX is an Equal Opportunity Employer. All persons are considered for employment without regard to their race, color, creed, religion, national origin, ancestry, citizenship status, age, disability or handicap, sex or gender, marital status, sexual orientation, genetic information, gender identity, veteran status, or any other characteristic or status protected by applicable federal, state or local laws.

This Organization Participates in E-Verify

This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9.

E-Verify Works for Everyone

For more information on E-Verify, or if you believe that your employer has violated its E-Verify responsibilities, please contact DHS.

888-897-7781 https://www.e-verify.gov/