Executive Assistant & Office Administrator — Hybrid

Twinings North America Inc; Rutherford (NJ); Hybrid; USD 75,000 - 90,000; Full time

Job summary

Twinings North America Inc. is seeking an Executive Assistant & Office Administrator to provide seamless executive support to the President & CEO and ensure efficient operation of our Rutherford headquarters.

The role spans executive administration, office operations, event coordination, and marketing support, with a hybrid work model (3 days in-office per week). The ideal candidate will have 2–5 years of relevant experience, be highly organized, with strong communication, discretion, and the

Qualifications

• 2-5 years of experience in an Executive Assistant, Office Administrator, or similar administrative support role.

Responsibilities

• Support President/CEO and Leadership Team with administrative needs by function.
• Maintain President/CEO calendar; schedule meetings, conference calls, field e-mails and phone calls requesting meetings, handle meeting conflicts and prioritization issues.
• Arrange all aspects of travel for President/CEO; prepare itineraries, arrange flights, hotels, rental car, business meals.
• Coordinate expense reimbursement for President/CEO on a timely basis.
• Coordinator internal/external visitor meetings as needed.
• Distribute office mail.
• Greet visitors and escort them to designated meeting area, ensuring a professional and friendly experience.
• Maintain office supplies and replenish when inventory is low, including Twinings Merchandise (shirts, etc.).
• Restock tea and other kitchen supplies.
• Maintain order in conference rooms and focus rooms.
• Manage catering for relevant company & office events.
• Support the planning and execution of internal events (Town halls, department team days, end-of-year celebrations).
• Coordinate the preparation, shipment, and tracking of packages to internal and external stakeholders.
• Maintain the main conference room planogram, ensuring product displays remain accurate, organized, and up to date.

Skills

Executive support

Organizational skills

Time management

Communication

Discretion

Problem solving

Attention to detail

Proactive approach

Tools

Microsoft 365

Microsoft Copilot

Job description

Twinings North America Inc. is seeking an Executive Assistant & Office Administrator to provide seamless executive support to the President & CEO and ensure efficient operation of our Rutherford headquarters.

The role spans executive administration, office operations, event coordination, and marketing support, with a hybrid work model (3 days in-office per week). The ideal candidate will have 2–5 years of relevant experience, be highly organized, with strong communication, discretion, and the