Executive Assistant & Office Operations Lead (Hybrid)

Counsel Health; New York (NY); On-site; USD 65,000 - 95,000; Full time

Benefits offered by this job

Equity

Comprehensive healthcare

Vision & dental

401K

Unlimited PTO

Parental Leave

Job summary

Counsel Health is seeking an organized Office Manager/Executive Assistant in New York City to provide seamless administrative support to the executive team while managing NYC and Boston office operations. The role blends office management with high-level calendar and travel coordination.

The ideal candidate has 3+ years in similar roles within startups, exceptional organizational skills, and can juggle multiple priorities with discretion and professionalism.

Qualifications

• 3+ years in office management or executive support in a fast-paced startup environment.
• Exceptional organizational skills and strong attention to detail.
• Ability to manage competing priorities with efficiency and composure.
• Experience coordinating vendors, events, calendars, and workplace logistics.
• Proficiency with Google Workspace, Notion, Slack, and Ramp for expense management.

Responsibilities

• Oversee daily office operations to ensure an efficient, organized, and welcoming environment.
• Manage office supplies, inventory, and vendor relationships.
• Coordinate office maintenance, repairs, and workplace services.
• Support onsite logistics, including conference room readiness, guest coordination, and general office organization.
• Help plan and execute team events, offsites, employee engagement activities, and office gatherings.
• Partner with internal teams to support onboarding logistics and workplace needs for new hires.

Skills

Office management

Executive support

Calendars & scheduling

Vendor management

Tools

Google Workspace

Notion

Slack

Ramp

Job description

Counsel Health is seeking an organized Office Manager/Executive Assistant in New York City to provide seamless administrative support to the executive team while managing NYC and Boston office operations. The role blends office management with high-level calendar and travel coordination.

The ideal candidate has 3+ years in similar roles within startups, exceptional organizational skills, and can juggle multiple priorities with discretion and professionalism.