Hybrid Office Manager & Executive Assistant to CEO

InfoTrack; New York (NY); Hybrid; USD 85,000 - 115,000; Full time

Benefits offered by this job

401(k) Match

Medical, Dental, & Vision Insurance

Disability Insurance (Short/Long-Term)

20 Days of PTO

11 Paid Holidays

Be Me Time off for mental health

Matching Gift Program

Job summary

InfoTrack is seeking an Office Manager / Personal Assistant to the CEO in New York City. This role ensures smooth daily office operations while providing high-level executive support in a fast-growing technology environment.

The position is hybrid, requiring in-office work at least three days per week. You’ll manage calendars, travel, meetings, vendors, onboarding, and confidential communications while partnering with cross-functional teams.

Qualifications

• 3+ years of experience supporting C-suite executives.
• Experience in a high-growth technology company preferred.
• Experience as an Office Manager, Executive Assistant, and/or Personal Assistant.

Responsibilities

• Manage daily office operations and vendor relationships.
• Oversee office supplies, facilities, security, maintenance, and the workplace experience.
• Coordinate onboarding logistics and office events.
• Manage the CEO’s complex calendar and meeting schedule.
• Coordinate domestic and international travel arrangements and itineraries.
• Screen correspondence and prioritize communications.
• Prepare agendas, presentations, and meeting materials.
• Take meeting minutes and track follow-up actions.
• Process expenses, invoices, and approvals.
• Support Board of Directors and executive leadership meetings.

Skills

Executive support

Calendar management

Travel coordination

Education

Bachelor’s degree

Job description

InfoTrack is seeking an Office Manager / Personal Assistant to the CEO in New York City. This role ensures smooth daily office operations while providing high-level executive support in a fast-growing technology environment.

The position is hybrid, requiring in-office work at least three days per week. You’ll manage calendars, travel, meetings, vendors, onboarding, and confidential communications while partnering with cross-functional teams.