Hybrid Front Desk & Office Concierge

Aston Carter; Lake Forest (CA); On-site; USD 32,000 - 33,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) retirement plan

Pre-tax and Roth options

Life Insurance

Job summary

Aston Carter seeks an Office Assistant to own the California office operations in Lake Forest. You will manage reception, phones, mail, and vendor coordination, ensuring a welcoming, well-organized environment.

This contract-to-hire role reports to the Executive Assistant and supports company events. Responsibilities include greeting visitors, handling sign-ins, routing calls, coordinating deliveries, and maintaining supplies with a proactive, detail-oriented approach.

Qualifications

• High school diploma required; AA/BA preferred.
• 1+ year receptionist/front desk experience preferred.
• Proficiency with Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Experience with multi-line phones and scheduling software.
• Strong customer service orientation and professional demeanor.
• Excellent verbal and written communication skills.
• Strong attention to detail and organization.
• Ability to multitask and work independently or with a team.

Responsibilities

• Greet and assist visitors, clients, and vendors at front desk.
• Manage visitor sign-in, badges, and front desk security.
• Answer, screen, and route calls; take messages as needed.
• Receive and sort mail; coordinate outgoing shipments.
• Maintain office supplies and inventory; reorder as needed.
• Coordinate catering and room setup for meetings.
• Support events and celebrations; liaise with vendors.
• Coordinate building access and facilities requests.
• Provide general administrative support (scanning, filing, data entry).
• Back up the Executive Assistant to ensure continuity.

Skills

High School Diploma

AA/BA degree

Receptionist experience

MS Office Suite

Multi-line phones

Scheduling software

Customer service

Verbal & written communication

Attention to detail

Organizational skills

Independent & team work

Professional appearance

Education

High School Diploma

AA/BA degree

Tools

Microsoft Office

Job description

Aston Carter seeks an Office Assistant to own the California office operations in Lake Forest. You will manage reception, phones, mail, and vendor coordination, ensuring a welcoming, well-organized environment.

This contract-to-hire role reports to the Executive Assistant and supports company events. Responsibilities include greeting visitors, handling sign-ins, routing calls, coordinating deliveries, and maintaining supplies with a proactive, detail-oriented approach.