Executive Assistant & Front Office Lead - LA

Westlake Services, LLC; Los Angeles, Northern (CA, KY); Hybrid; USD 33,000 - 43,000; Full time

Benefits offered by this job

Medical, Dental, and Vision benefits

401K matching

Employee Stock Ownership Program

Wellness Program

Metro Card reimbursement

Onsite Yoga

Paid vacation and sick days

Paid holidays

Job summary

Westlake Services, LLC is seeking an Executive Assistant & Reception Coordinator to provide high-level administrative support to the Director of Operations and to serve as the first welcome for employees, clients, vendors, and visitors. The role combines EA responsibilities with front-office coordination in a fast-paced environment.

The ideal candidate is highly organized, discreet, and capable of managing competing priorities while maintaining professionalism.

Qualifications

• 1–2 years of experience in executive assistance or reception.
• Excellent written and verbal communication.
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities and meet deadlines.
• Proficient with Microsoft Office.
• Professional demeanor and discretion with confidential information.

Responsibilities

• Provide comprehensive administrative support to executive leadership.
• Manage executive calendars and scheduling priorities.
• Coordinate internal and external meetings, agendas, materials, rooms, and technology.
• Arrange business travel as needed.
• Assist with expense reports, invoices, purchasing, and other administrative tasks.
• Screen and prioritize phone calls, emails, requests, and correspondence.
• Serve as liaison between executives, employees, clients, vendors, and other stakeholders.
• Track follow-up items, deadlines, and action items to ensure commitments are met.
• Serve as the primary greeter and first point of welcome for visitors, clients, and vendors.
• Answer and direct incoming calls professionally.
• Welcome guests and notify appropriate employees of arrivals.
• Maintain a clean, organized reception and lobby area.
• Coordinate visitor access, meeting room reservations, and guest logistics.
• Receive, sort, and distribute mail, packages, and deliveries.
• Provide a welcoming experience for employees, clients, and guests.
• Coordinate with vendors and service providers as needed.
• Perform other duties and special projects as assigned.

Skills

Communication

Organizational skills

Calendar management

Microsoft Office

Tools

Microsoft Office

Job description

Westlake Services, LLC is seeking an Executive Assistant & Reception Coordinator to provide high-level administrative support to the Director of Operations and to serve as the first welcome for employees, clients, vendors, and visitors. The role combines EA responsibilities with front-office coordination in a fast-paced environment.

The ideal candidate is highly organized, discreet, and capable of managing competing priorities while maintaining professionalism.