Front Office & Events Coordinator

Talentify; Tampa (FL); On-site; USD 28,000 - 40,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan

Paid time off

Life Insurance (Voluntary)

Job summary

Aston Carter is seeking an Office Assistant for a dynamic Tampa office environment. This role serves as the primary front-of-house presence, delivering administrative and operational support to maintain a professional, organized, and welcoming space for frequent meetings, visitors, and activities.

The role offers mentorship, growth through responsibility, and opportunities to contribute to daily operations and employee engagement initiatives within a fast-paced professional setting.

Qualifications

• 13 years of experience in administrative/office support or operations.
• Strong organizational and prioritization skills for multiple tasks.
• Professional verbal and written communication.
• Proficiency in Word, Outlook, and basic Excel; willing to develop skills.
• Ability to handle confidential information with discretion.
• Proactive, observant and solutions-oriented with a learning mindset.
• Customer service mindset to create positive experiences.
• Experience supporting meetings, events and office operations.

Responsibilities

• Greet visitors and manage front-of-office communications with a welcoming environment.
• Receive deliveries and coordinate on-site access for timely handling.
• Coordinate meetings and events including room reservations.
• Support food, supply and equipment needs for meetings and events.
• Keep conference rooms and common areas clean and stocked.
• Maintain records, tracking documents and organizing files.
• Assist with purchasing, shipping, and expense documentation.
• Support office safety and compliance, identifying improvement areas.
• Assist planning employee engagement initiatives and events.
• Collaborate with office leadership, facilities teams and vendors.

Skills

Administrative experience

Organizational skills

Communication skills

Office software

Discretion with confidential info

Customer service mindset

Independent & collaborative work

Meeting/event coordination

Education

Associate degree or equivalent

Tools

Microsoft Word

Outlook

Excel

Microsoft Teams

SharePoint

Shared drives

Job description

Aston Carter is seeking an Office Assistant for a dynamic Tampa office environment. This role serves as the primary front-of-house presence, delivering administrative and operational support to maintain a professional, organized, and welcoming space for frequent meetings, visitors, and activities.

The role offers mentorship, growth through responsibility, and opportunities to contribute to daily operations and employee engagement initiatives within a fast-paced professional setting.