Front Office Coordinator — Hybrid Work & Growth

3416US00 Howden US Services LLC; Costa Mesa (CA); On-site; USD 71,635,000 - 91,693,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

401(k) Plan

PTO (Paid Time Off)

Parental Leave

Life and Disability Insurance

Job summary

Howden US Services LLC in Newport Beach, CA is seeking a detail-oriented Receptionist to be the friendly first point of contact for clients, visitors and vendors. You will manage front desk operations, screen calls, coordinate meeting spaces, handle mail and basic data entry, and assist with onboarding logistics for new hires.

The ideal candidate has proven front-office experience, excellent communication, and strong organizational skills.

Qualifications

• Proven experience in a receptionist/front office role.
• Strong written and verbal communication skills.
• Able to manage multiple priorities in a fast-paced environment.
• Proficiency with Microsoft Office Suite (Excel, Word, Outlook).
• Organizational and problem-solving abilities to ensure efficient workflow.

Responsibilities

• Serve as the first point of contact for clients, visitors, carriers and vendors.
• Greet and direct visitors, sign-in, and notify staff of arrivals.
• Answer, screen, and route incoming phone calls to appropriate departments.
• Respond to general inquiries and direct clients to internal resources.
• Maintain reception area, conference rooms, and front office for a professional appearance.
• Manage incoming/outgoing mail, packages, and courier deliveries.
• Coordinate meeting room scheduling and assist with preparing spaces.
• Support administrative tasks including document handling, filing, scanning and data entry.
• Assist with onboarding logistics for new hires and visitors.
• Handle confidential client and policy-related information with discretion.
• Monitor office supplies and place replenishment requests.

Skills

Communication skills

Attention to detail

Multitasking

Microsoft Office

Professional demeanor

Tools

Microsoft Office

Job description

Howden US Services LLC in Newport Beach, CA is seeking a detail-oriented Receptionist to be the friendly first point of contact for clients, visitors and vendors. You will manage front desk operations, screen calls, coordinate meeting spaces, handle mail and basic data entry, and assist with onboarding logistics for new hires.

The ideal candidate has proven front-office experience, excellent communication, and strong organizational skills.